Council: May 19th 2014

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, May 19, 2014 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, May 19, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

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ROLL CALL: 

Present: Mr. Buckholtz, Mr. Delguyd, Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, and Dr. Parker (8:22 p.m.)

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

Council President Buckholtz welcomed Allison Garbo, Amber Doubrava and Lydia Betsa from Willoughby South High School’s government class.  If you have any questions or would like to participate, feel free.

OPEN PORTION:

There were no comments.

  • Presentation by Mayfield City Schools:  “What’s Happening in Your Schools”

 

Mayfield City School District Administration provided an update to Council.  The following is a summary of the presentation.

Dr. Keith Kelly, Superintendent

Today, Tony Loewer sent me a District newsletter from 1941. Did you know that Mayfield Schools at one time was called Mayfield Village School District? There were over 10,000 books in the Library. It only cost us $1.48 a month to transport 740 students.  The total population was 4,400.

I found it fascinating that some of the same concepts of 1941 were part of the mission of the instructional purpose then as they are now.

  • Building solid relationships
  • Creativity
  • Problem solving

 

I have worked at some very fine school districts.  No other school district goes the extra mile for kids as Mayfield Schools do.  Every single person in our organization.

We are a school district of choice with a traditional of excellence.  It’s not all about the test scores, but it is what we do with the students day in and day out.  What we have for students to get involved in are second to none in the State of Ohio.  Everyone has an opportunity to find a place in our schools.

All of our testing scores are as strong now as they ever have been.  We are hoping our performance index breaks a record this year.  The College Board has recognized us.  There’s a high expectation for every student who comes in to our school system.  U.S. News and World Report has ranked us as one of the top schools. The Washington Post names our high school as one of the most competitive and challenging in the nation.

The following is our 6 year vision – our quality improvement process.

  • STEM2M (Science, Technology, Engineering, Math and Medicine) – students engage in real world work in real life environment.
  • We will be offering next year in the middle school introduction to biomedicine and engineering robotics.
  • We will be opening up a new library in 2015 with medical technologies, biomedicine, computer system design and engineering. It will have a fabrication lab, a biomedicine lab and an engineering lab.
  • Handheld learning devices for the students.
  • New teacher evaluation system will be in place next year.
  • Expanding EXCEL Tech to include welding, sports medicine and medicine and physiology, linking it with our Sports and Fitness program.
  • All buildings wireless capable.
  • Construction of a pavilion for use by school organizations.
  • Starting the 2015-2016 school year a week sooner and concluding a week earlier.
  • Improvements to the HVAC units.
  • Growing leadership, talent and professional capacity
    • Administrative internships
    • Reallocate resources to create instructional coach system
    • Formation of a vision team
  • Community relationships and partnerships
    • Community Leadership Advisory Group
    • Website redesign
    • Marketing plan
    • Partnerships with organizations

 

Scott C. Snyder, CPA, Treasurer

Mr. Snyder provided the financial picture and plan for the School District, the focus of which is to maintain sufficient cash reserves, using all resources to extend levies.  The risks we assess are:

  • Cash Flow
  • Economic
  • Governmental or political (Ohio General Assembly)

 

We are currently in the second year of a pay freeze.  We negotiated a 4 year contract which includes another pay freeze. We also implemented a 6% health insurance rate cap. 

Mr. Snyder shared the operating budget, revenue and expenses, including explaining what every $1.00 of property tax paid goes.

Where does the school district rank in Cuyahoga County relative to the residential school district tax rate? The highest is Shaker Heights.  Mayfield ranks 21st. We are in the lower 1/3 of the County.    We try to stay within that lower 1/3.

Joelle Magyar, Assistant Superintendent

Ms. Magyar stated, we need to look at our student environment a little differently as we go forward with this vision.

  • A more student-centered framework in terms of delivering instruction.
    • STEM2M
    • Students are in control of their learning rather than the teacher delivering that information.
    • Blended learning – on-line learning
    • Teacher changes from instructional leader to facilitator of learning.
    • Biomed research courses will take the place of a science course.
    • Engineering classes – elective courses
    • Project Lead the Way curriculum
  • Review of space to make it more flexible and comfortable
    • Soft seating
    • Technology compatible
    • Wireless environment
    • Interactive environment
    • Removal of wall hangings that are distracting
    • Desks on castors to either work on project in groups or by themselves
  • Professional development for teachers for handheld technology
  • Student directed curriculum
    • Flexible curriculum
    • Out of course exams
    • Test out of classes
  • Teachers work together for credit for more than one course
  • Collaboration, critical thinking, creativity
  • Presentation area at the new Library.
    • Shared renditions of the Plan
      • Presentations
      • Open to organizations for presentations
  • Fabrication lab at the Library
  • Space, Technology, Curriculum for teachers and learners.

 

Dr. Kelly asked, any questions?

Mayor Rinker asked, this all starts when?

Dr. Kelly replied, it started. There are different components. For example, we are already working on a design for the STEM2M building. We have engaged in the curriculum. Teachers and other staff have visited other programs throughout the State of Ohio. We have been to conferences throughout the Country.  We are ready to roll.  With regard to wireless, that is ongoing right now as we speak.  It should be complete by sometime next year.

With regard to the changes, design and course structure in curriculum, Mayor Rinker asked, how much of that is state, local, Federal?

Dr. Kelly replied, this is our initiative. This is not the state initiative. We will comply with all of the state and Federal mandates within that curriculum because we are required to do that. We call it a pathway, not a place.  It’s another way for students to experience learning to prepare them for what really goes on out there in those related fields. That’s the idea behind it.

Council President Buckholtz asked, any other comments?  There were none.  Council President Buckholtz thanked Dr. Kelly, Mr. Snyder and Ms. Magyar.

CONSIDERATION OF MINUTES:

Regular Council Meeting – April 21, 2014

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All                                             
NAYS: None

Motion Carried. Minutes Approved.

Special Council Meeting – May 5, 2014

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All                                             
NAYS:  None                                         

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

Mayor Rinker reminded everyone that this Wednesday, Ron and I will be conducting the annual update on Village finances in Reserve Hall. Be there or be square.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

Council President Buckholtz stated, we need to replace Councilman Delguyd who is going to be leaving us sadly.  We will be advertising in the paper on May 22nd and May 29th.  Resumes will be accepted June 2nd through June 5th.  Interviews will be scheduled and conducted on June 9th and June 10th.   Depending on the outcome at that point, we will be able to select a candidate and fill the vacancy by our Regular Meeting on June 16th.  All interested candidates can call for more information.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Douglas Metzung

Mr. Metzung reported, we have begun our mulch deliveries.  Our tree plantings are coming to a close for this Spring. We are wrapping up our Spring work. Things are happening pretty quickly.

BUILDING – John Marrelli

There was nothing to report.

ENGINEERING – Tom Cappello

There was nothing to report.

LEGAL DEPARTMENT – Joe Diemert

There was nothing to report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, we conducted our smoke detector testing in the home at 6120 Wilson Mills last Tuesday with Good Morning America filming all day. They will be editing that and advising when they are going to air it.  I will keep you all informed.

Mayor Rinker suggested, put it on the web.

FINANCE – Ron Wynne

There was nothing to report.

POLICE – Chief Richard Edelman

There was nothing to report.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, Parkview Pool will open up in approximately four weeks. That will be our 16th season. The landscape of Parkview Pool is totally changing with new umbrellas and covers, new awnings at the concession area, and the pool manager’s deck that has been there for 15 years. We have a new pool heater coming in, new concession umbrellas and new hand dryers. 

Our Senior report, we distributed community information to seniors at the Mother’s Day Pancake Breakfast. We had over 50 seniors attending the Anniversary Party on May 16th. The next Lunch N Movie is June 11th. The movie is Philomena. The next foot clinic is Friday, June 13th. We will travel to Columbus on June 20th for our Senior Legislation Day.

ARCHITECT – Ron Dinardo

There was nothing to report.

PLANNING DEPARTMENT  - Ted  Esborn

Mr. Esborn reported, last week there was a very nice piece in Crain’s Business Cleveland about a new company to Mayfield Village called Surgical Theater that does 3-D modeling for the medical imaging industry. I sent the link to some people, but if anyone’s interested in seeing the article, it’s a great profile of a new company to the Village.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, on the rehabilitation of the Community Room, John Marrelli and the Law Department and Ron Dinardo and I have put together a Request for Qualifications and a Request for Proposals for architectural services. That will be going in the newspaper this week. We will advertise for three weeks.  We will get their qualifications, look at their proposals and be back to Council in July with that.

On the Grove, Shannon Electric, the contractor who is doing the electrical work there, will begin trenching this Wednesday.  I think we are all pretty confident that they will get their work done prior to the beginning of The Grove season. The only question that’s really out there is whether First Energy will come and put the transformers in and get us hooked up. We will continue to push them.  We have a generator that we believe will work. We have the cost for that within our programming budget. The programming will go forward regardless, but hopefully First Energy will get us hooked up in time.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported that 560 people attended the Pancake Breakfast. The Memorial Day ceremonies at Whitehaven Cemetery are on May 25th at 1:00 p.m.  This is a very nice service.  I hope everyone can attend.  Our next meeting will be June 3rd at 7:00 p.m.

Architectural Review Board – Mr. Marrelli stated, there was no meeting. There is no report. 
We have a meeting this week.

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report. We will be meeting this week.

Cemetery – Mrs. Mills reported, we have purchased flowers that we will place on the cemetery for the spring and summer season.

Citizen's Advisory Board – Mr. Marrie reported, Citizen’s Advisory met and discussed the Community Room.  Diane covered it in her report.  There were four or five good suggestions that came from the group. She is working with John Marrelli on incorporating those suggestions.

Safety and Service – Mr. Marrie reported, Safety and Service met on May 5th.  Items discussed such as the fuel systems for the Fire and Service Departments, concrete repairs in front of Progressive on Wilson Mills are on the agenda this evening.  We also discussed the Grove electrical which Diane has covered in her report.

Finance Committee –Mr. Delguyd reported, Finance Committee met this evening. All items are on the agenda.  We also elected a new chair, Bill Marquardt.

Historical Society – Mrs. Mills reported, we have been trying for about a week and half to get the roof put on.  Because of the rain, we have had to delay it.  On May 21st and 22nd, we will have approximately 95 children from Lander Road School come and tour the house.

Hillcrest Council of Councils – Mr. Jerome stated, there is a meeting set for Saturday, May 31st. They will be discussing Emergency Preparedness.  I will be unable to attend. Councilwoman Mills will attend on my behalf.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report. 

Planning and Zoning – Mr. Marquardt stated, Planning and Zoning had a workshop meeting on the 15th where we reviewed proposed revisions to the building uses and structure of the uses and possible revision to make things more convenient and more up to date.

Recreation Board - Mr. Marrie stated, there is no report. We do not meet during the summertime. 

Commission on Aging – Mrs. Mills reported, the Commission on Aging will be meeting on  June 17th at the Community Room at 11:00.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, Shred Day was last Saturday.  The Village shred 32 boxes of documents.  The residents shred 125 documents.  It was a constant flow.  A report will be forthcoming.  House Bill 9 training is scheduled for this Friday in Reserve Hall from 10:00-1:00.

Community and Economic Development  - Mr. Delguyd stated, there was no meeting. There is no report.

The Grove Committee – Mr. Jerome stated, there is no additional report from what Diane mentioned concerning the electrical issue. We will be meeting next week.  We are sending out a postcard.

Ms. Wolgamuth added, we have targeted that for the first week of June.

OLD BUSINESS:

There were no matters.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $9,560.00 to Petroleum Maintenance Electronics, Inc. for Petro-Vend K-800 fuel system for the Fire Department.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $9,560.00 to Petroleum Maintenance Electronics, Inc. for Petro-Vend K-800 fuel system for the Fire Department.

Council President Buckholtz asked, any discussion?  There were none.

ROLL CALL:     

AYES: All                                          
NAYS: None                                          

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $9,560.00 to Petroleum Maintenance Electronics, Inc. for Petro-Vend K-800 fuel system for the Service Department.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $9,560.00 to Petroleum Maintenance Electronics, Inc. for Petro-Vend K-800 fuel system for the Service Department.

Council President Buckholtz asked, any discussion?

Mr. Jerome asked, were you able to get a better price?  Chief Carcioppolo replied, no. We are at the barebones minimum pricing.  Before they purchase the actual equipment they are going to install, the contractor is going to come to the Fire Station and make sure the conduit we have is viable.  If it isn’t, it is going to be more of a costly venture. We have a conduit that’s empty that we believe is viable, but if it isn’t, we are going to have figure out how to get power out to a new unit. There is no price break for getting two of them.

Council President Buckholtz asked, is there any problem with hooking the unit up at the Service Department?

Mr. Metzung replied, no.

ROLL CALL:      

AYES: All 
NAYS: None                                          

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $16,190.00 to Slidecare, LLC for repair and refurbishment to Parkview Pool slide structure.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $16,190.00 to Slidecare, LLC for repair and refurbishment to Parkview Pool slide structure.

Council President Buckholtz asked, any questions? There were none.

ROLL CALL:       

AYES: All                                           
NAYS:  None           

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $9,900.00 to King Excavating for demolishing pole barn at 734 SOM.

 

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $9,900.00 to King Excavating for demolishing pole barn at 734 SOM.

Council President Buckholtz asked, any questions? There were none.

ROLL CALL:       

AYES: All                                            
NAYS: None            

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,100.00 to T.C. Construction for repair to concrete at Progressive and at Thornsway Trail.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $7,100.00 to T.C. Construction for repair to concrete at Progressive and at Thornsway Trail.

Council President Buckholtz asked, any questions?  There were none.

ROLL CALL:      

AYES: All      
NAYS: None           

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $26,220.00 to Carlson Service Co. for cleaning of Civic Center and Community Room.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $26,220.00 to Carlson Service Co. for cleaning of Civic Center and Community Room.

Council President Buckholtz asked, any questions?

Mr. Jerome asked, is this the same company we use for the Police Department?

Chief Edelman replied, yes.

Mr. Jerome asked, is this something we can roll in in the same contract next year?  Would it matter price-wise?

Mr. Metzung replied, I think they just break it down hourly, but we can certainly look at that.

Mr. Wynne added, I mentioned in the Finance Committee meeting also that the cost of the service will be offset by the savings we realize for the part-timers who did the custodial work on the facilities who are retiring.  It will be 100% offset. There will be no additional cost to the Village. Our arrangement with Carlson is on a month to month basis. We are still looking at other avenues to see if there is a way to do this a little bit more cost-effectively, but with the retirings happening now, we need something in place immediately.

Council President Buckholtz asked, any other questions?  There were none.

ROLL CALL:

AYES: All     
NAYS: None            

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $13,002.11 to Concord Road Equipment Manufacturing, Inc. for dump bed for new truck.

 

Council President Buckholtz asked, any questions?  There were none.

ROLL CALL:        

AYES: All                                           
NAYS: None                                          

Motion Carried. Expenditure Authorized.

  • Motion to accept bid of Burton Scot Contracting, LLC and to authorize expenditure in the amount of $959,439.00 for 2014 Road Program.  (Base bid $906,471.00 plus Alternate $52,968.00)

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to accept bid of Burton Scot Contracting, LLC and to authorize expenditure in the amount of $959,439.00 for 2014 Road Program.  (Base bid $906,471.00 plus Alternate $52,968.00).

Council President Buckholtz asked, any discussion?

Mr. Jerome asked, what is the alternate?

Mr. Metzung replied, widening the road at the corner of Hanover Woods and Wilson Mills to allow for a gateway treatment the residents are requesting.

Mr. Jerome asked, we are going to go through with that then?

Mr. Metzung replied, yes.

ROLL CALL:      

AYES: All    
NAYS: None                                          

Motion Carried. Bid Accepted. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for April 2014 and to approve of same as submitted.

 

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for April 2014 and to approve of same as submitted.

Council President Buckholtz asked, discussion?  There was none. 

ROLL CALL:        

AYES: All                                            
NAYS:  None                                          

Motion Carried. Financial Reports for April 2014 Acknowledged and Approved.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters. 

Mrs. Mills stated, if anyone would like to work Cruise Night, I have a sign-up sheet.  Also, tonight our K-9 Officer Leo was demonstrating his abilities to the Hillcrest Women’s Society.  It was very nice. There were probably about 40 women there petting the dog.

For the sake of the three ladies here from Willoughby South, Mr. Marrie explained, you saw us spend a fair amount of money this evening.  You must understand that this goes through multiple meetings long before it gets to a Council meeting vote.  It is not just done tonight.

Mr. Metzung stated, Mayfield Village will be getting their EPA Phase II audit this week and next.

Council President Buckholtz stated to Councilman Delguyd, it has been more than a pleasure. I look forward to seeing you. Good luck in the future.  You have definitely been a great asset to Council.

Mr. Delguyd stated, I appreciate that.  My phone is always on if you have any questions.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:55 p.m.  The next Council meeting is scheduled for Monday, June 16, 2014 at 8:00 p.m. 

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