Council - February 18th 2014

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield
Village Civic Hall
Tuesday, February 18, 2014

The Council of Mayfield Village met in Regular Session on Tuesday, February 18, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

(Print friendly/PDF document)

ROLL CALL: 

Present: Mr. Buckholtz, Mr. Marrie, Mr. Jerome, Mr. Marquardt, Mrs. Mills, and Mr. Delguyd

Also Present: Mr. Wynne, Ms. Calta, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung,Mr. Dinardo, Mr. Cappello, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker, Mayor Rinker, and Mr. Thomas

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

5-minute limit imposed by Chair. Those who wish to speak must first state their name and address. 

REMARKS BY AL MUHLE

Mayfield Township Historical Society

Good evening again.  This is about the 6th year I have been here in the month of February thanks to you people.  On behalf of all of the members of the Mayfield Township Historical Society, I would like to say thank you very much again for your contributions to this organization. 

I would like to tell you tonight what we did last year and what we are going to do this coming year with the money.  Last year, two people came to me and said, you know, our visitations from the schoolchildren are getting larger and larger. Last year we picked up Gesu School.  They came and paid us money so their children could see our archives.  I happened to know one of the teachers that we met through a consortium network, Chagrin Valley Museums.  She wanted to bring the school children here.  In the lower level, it’s kind of cool in the wintertime.  A volunteer asked if there is any way we could get heat into the building.  I brought a plumber in that we use and with John Marrelli’s okay, we tapped on to a hot water line that was feeding the south side of the house, only three rooms, and we brought that line down in to the basement, the lower level as we call it, and in four of the five rooms we have hot water heat down there. The temperature is 4 degrees less in the basement than it is in the dining room upstairs. What we found out, this is on all the time, so we keep the temperature at 58 degrees when the house is closed and we put it at 68 when it is opened. With the evenness of the heat through the whole house from the basement to the second floor, so far our heat bills haven’t raised that much, although the last one was an estimate and I know for February’s we are going to get clobbered.  That’s all right. The thing is it works. We are not using any damaging things down there that may cause an accident. Everybody seems to enjoy it.  That was last year’s project.

This year is the big one. The roof comes off.  With everybody’s contribution and fundraisers, we will make it. We are hoping that in April or May we are going to have the job done. Of all of the major projects, that’s probably one of the last ones. But they always show up. And we still do the early painting.  I have a contractor come in who does a quarter of the house.  He was going to do railings this year.  I want to keep it up. We do it for a nominal fee, no big expense.  I think the house looks presentable and I want it to look presentable.  I do not want someone driving down SOM Center Road saying, what’s that junky building over there, what’s that for?  I want it to look good.

Anyhow, from all our members and if you are not a member, please join us, we need members, we need volunteers.  I thank you again very much. It’s very much appreciated and it keeps us going.

Council President Buckholtz asked, was there a good turnout from Gesu?

Mr. Muhle replied, yes.  We have to limit it at 48.  They had more students than that, but they just picked out 48 students.

Council President Buckholtz stated, they must have been impressed with the history. Correct me if I’m wrong, but I think the oldest thing in University Heights is Geraci’s Pizza.  I am sure they really enjoyed the history.

Mr. Muhle stated, next month we have Superintendent Keith Kelly speaking to us.

Mrs. Mills added, on Social Studies in today’s school.

Mr. Muhle stated, we have a great lady who took over from Pat Negrelli who did it for 36 years, Marge Comella.  She has speakers all the way to 2015. That’s a good sign.

Mr. Delguyd asked, do you get access to State pricing for redoing the roof for discounts since we fund it?

Mr. Marrelli replied, there are no roofing companies under State pricing.

Mr. Muhle added, we took 5 bids.

Mr. Delguyd stated, we are part of the State Purchasing consortium and thought we might be able to get you a discount.

Mr. Jerome asked, you guys do as much as you can yourself obviously?

Mr. Muhle replied, right.

Mr. Jerome stated, you guys really keep the house nice.

Mr. Muhle stated, some things have to be professionally done.  I don’t like fooling around with big items.

Mrs. Mills stated, when the students come from the Mayfield School District, we don’t charge them at all. That’s all done gratis.  What Al said about the Gesu students, I think they were so impressed that they decided they would like to contribute something to us which was a nice gesture on their part.

Mr. Muhle stated, the teacher made a donation.

Mr. Jerome stated, it’s $10.00 to be a member.  It’s easy to do.

Mrs. Mills added, and we always have lots of good cookies.

Council President Buckholtz asked, any other comments?

John Michalko

6852 Wilson Mills

I just wanted to make this short and sweet.  I just wanted to thank the Service Department for the great job they did this winter. As a resident, they kept everything open.  You and your guys did a great job. Thanks.

Council President Buckholtz thanked Mr. Michalko.

Administration of Oath of Office to Henry F. DeBaggis, II, Esq.

-Appointment as Civil Service Commission member
 6 year term expiring December 31, 2019

Ms. Calta administered the Oath of Office to Henry F. DeBaggis, II, Esq. as Civil Service Commission member for Mayfield Village, term expiring December 31, 2019.

CONSIDERATION OF MINUTES:

Regular Council Meeting – January 21, 2014

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All                                              

NAYS: None                                         

Motion Carried. Minutes Approved.

Special Council Meeting – February 3, 2014

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All                                            
NAYS: None                                           

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments, other than to echo that the streets have been well maintained. Crews have been out there at all hours doing a great job.  It’s good to see.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Douglas Metzung

Mr. Metzung thanked Council President Buckholtz for his kind words. The guys do do a hell of a job.  I just wanted to report that we are once again a little low on salt. We hope that during this lull we will get some more deliveries.  Overall, it appears where some communities are going to go well over their allocation, I do not anticipate we will.  I do not see that being a problem.  Deliveries is a problem, but the allocation part I think we are going to be okay for that.

BUILDING – John Marrelli

There was nothing to report.

ENGINEERING – Tom Cappello

There was nothing to report.

LEGAL DEPARTMENT – Diane Calta

There was nothing to report.

FIRE – Chief Eugene Carcioppolo

There was nothing to report.

 

FINANCE – Ron Wynne

Mr. Wynne reported, our audit has started.  The auditors were in the field last week and have completed the field work and are now back in their offices reviewing the report and footnotes. Everything went smooth.

POLICE – Chief Edelman

There was nothing to report.

PARKS & RECREATION – Bill Thomas

There was nothing to report.

ARCHITECT – Ron Dinardo

Mr. Dinardo reported, in your packets you should have a sheet that explains the solar energy production over the last couple years. We finally were able to put the numbers together.  You can see how much power it is actually generating. The solar panels were installed at the Police Station back in 2011. 

I do have third-party consultant John Fadel here to answer any questions.  We discussed this in Finance.  Whoever was not at Finance, if you have any questions, Mr. Fadel is here to answer them. The system does produce what was intended; actually more.  It was designed for 54,000 kw units.  Last year it produced 64,000 kw units. We are doing pretty good with that.

Mr. Delguyd stated, this was discussed at Finance.  We asked for a survey of the rest of the buildings:  a) are they conducive – are they south facing?  b) the condition of the roofs and the layout of the HVAC systems – does it make sense to put something else.  It’s about a 6 year payback from an investment standpoint plus additional financial benefits going forward. Actually most of the benefits come after the 6 years of paying back.  Obviously, Mr. Fadel is interested in participating again.  It’s just a matter if we have the infrastructure. The three buildings we would look at would be potentially the Community Room, although that doesn’t look very likely, the Fire Station, depending on the age of the roof and then the main Service garage and potentially something at the pool, but that is a different project altogether.

Council President Buckholtz asked, so we would evaluate the structure and facing of it and the use of the electricity?  I would imagine the Fire Station uses more than the Community Room for example.

Mr. Delguyd replied, correct.  So, all costs; what would the payback be; what credits are out there; what grants are out there?

Council President Buckholtz asked, Ron, did you do these numbers?

Mr. Wynne replied, no.

Mr. Delguyd stated, this is something Ron Dinardo and John will look at.

Council President Buckholtz stated, okay.

Mr. Delguyd continued, the big thing is the building has to have a southward facing side conducive to the panels. That eliminates all but three buildings. 

Council President Buckholtz asked, the cost of this project?

Mr. Wynne replied, we paid up front with grant money from NOPEC for our downpayment. There’s a lease for 8 years. After that, we have the option to buy the panels.

Mr. Fadel stated, the lease is actually paid by the savings on the electricity. There’s no real out of pocket until the 8th year.

Mr. Wynne stated, for example, if we are paying $40,000 a year for electric for the panels, we are still paying $40,000 but now we are paying $32,000 to the electric company and $8,000 to John’s company.

Mr. Delguyd stated, at the end of 8 years, there’s a 10% option to buy which will be another $30,000.  So, really, the out-of-pocket expense cost is $30,000 at the end of 8 years. Where the real benefit comes in is as utility bills go up, our savings are going to go up because we are basically using more of the solar panel produced.

Council President Buckholtz asked, what’s the life cycle of these?

Mr. Delguyd replied, 25 years.

Mr. Fadel replied, 25 years is the warranty on the panels.

Mr. Jerome asked, how long could they last?

Mr. Fadel replied, no one knows because we have not hit the limits of the first ones.  They are looking at 35-40 year life cycles.

Mr. Jerome asked, so does that mean then that you have to replace them?  35 years comes, what potentially could happen, every panel has to be replaced or panel by panel?

Mr. Fadel replied, it’s like anything else.  I am sure that some of the gaskets and things will start to blow and will have to be repaired. The 25 year warranty, the useful life is probably 35-40 with repairs.

Mr. Jerome stated, there will be new technology by then at that point. 

Mr. Fadel agreed. There comes a point where you say, I don’t need these panels any more because I can replace them cheaper.  It’s like a computer.  I look at solar the same way. Every year, every 6 months, they are coming out with better and better things. When you look out 25 years, you are probably not going to want these panels anymore, but the infrastructure is already built.

Mr. Dinardo stated, as I mentioned in Finance, there’s a screenshot of the actual internet which is the production of the solar panels.  It’s on our website. You click the mouse and get all of the production that has happened over the last few years and instant production.  When I printed it off, it was generating .1 kw.  It’s winter.  It’s not producing a lot right now.  If anyone wants to look at it any time, it’s there.  Any resident who is interested in looking at how much is being produced, go on our website under the Police Station solar rays.

PLANNING DEPARTMENT  - Ted  Esborn

There was no report.

ADMINISTRATION – Diane Wolgamuth

Diane Wolgamuth stated, I distributed the Trails and Greenways Conference Save the Date postcard. As the agenda is finalized, I will get it to everyone.  If you know you are going to attend, I will be taking registrations for everyone.  Thank you.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported that the Activities Committee will meet on March 18th.  I already gave a report at our Council meeting on the 14th.

Architectural Review Board – Mr. Marrelli reported, Architectural Review Board met last week.  We tabled one item. We will be meeting again in 2 weeks.

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills stated, there is no report.

Citizen's Advisory Board – Mr. Marrie reported, our January meeting was cancelled.  Our next meeting is on the 24th.

Safety and Service –  Mr. Marrie reported, there was no meeting. There is no report.

Finance Committee – Mr. Delguyd reported, everything is covered in the budget.  We will hold a Special. Finance meeting on Monday, February 24th at 6:00 p.m. to discuss more specifics on the budget.  We thought it warranted a special meeting.

Council President Buckholtz asked, is that meeting open to the public?

Mr. Delguyd replied, yes.

Council President Buckholtz asked, it will be advertised?

Mr. Delguyd replied, yes.  It is before Citizen’s Advisory which is at 7:00.

Council President Buckholtz asked, so they will be invited?

Mr. Delguyd replied, they are more than welcome to come.

Historical Society – Mrs. Mills stated,  Mr. Muhle gave my report.

Hillcrest Council of Councils –  Mr. Jerome stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning met on Monday, February 3rd and voted on a lot split and consolidation that is on this evening’s Council agenda.

Recreation Board -  Mr. Marrie reported, we met on the 12th. The meeting was held at the new Wildcat Sport and Fitness Center which we toured.  We also discussed the Easter Party for the children on the 12th of April. Volunteers are always welcome.  Debbie Hudacko Scholarship interview night will be Wednesday, April 30th. Three Rec Board members will interview the students.

Commission on Aging – Mrs. Mills reported, Mr. Thomas also sent me the Senior Services report. The next Lunch N Movie is March 12th.  The movie is Blue Jasmine. Reservations are due by March 5th.  The menu is potato basil frittata with spring salad and dessert. AARP volunteers will be doing taxes on March 17th at 12:00, 1:00, 2:00 and 3:00.  Appointments must be made by calling the Commission on Aging office.  The next foot clinic is March 14th.  They are taking reservations for the next trip which is to Lakeview Cemetery on April 16th. The Commission on Aging met on the 21st. The next meeting is March 18th at 11:00 in the Senior Services office.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported the Commission will meet on March 5th in this room. We had to cancel the February meeting because of snow.

Community Economic Development  - Mr. Delguyd reported, we met last week. We talked about one potential applicant for economic incentives. We also tightened some of the requirements going forward.   Mr. Delguyd asked Mr. Esborn, do you have anything additional?

Mr. Esborn stated, we talked about the Mayfield Village fiber optic network and potential scenarios for expansion, giving an update on the fees that contribute to a fund that we had at OneCommunity, updating on that, and strategizing about how to go forward with that.  We also discussed a little bit about the zoning code amendments that Dave Hartt and I are going to present on Thursday night at the Planning and Zoning workshop.

Ms. Wolgamuth stated, Minutes from that meeting will be in your packets this Friday.

Council President Buckholtz asked, when is that meeting with Mr. Hartt?

Mr. Esborn replied, during the Planning and Zoning meeting this Thursday the 20th.

The Grove Committee – Mr. Jerome reported, we met on February 6th. We went over a couple updates of proposed infrastructure, proposed programs and Committee recommendations. Diane had Susan Graybe—

Ms. Wolgamuth stated, she does the Art Shows here in the building. She used to be with Fairmount. She is no longer. She is an instructor at the Cleveland Museum of Art.

Mr. Jerome continued, we talked to her about a possible Art Show. She and Diane are looking at whether it will work at The Grove. We also talked to Don Mitri with the Conservatory for Performing Arts about Laughing Under the Stars, another event we might do there. We are looking at some of the options. Also, Garry Regan and I are going to try to meet with Citizen’s Advisory Committee in February and Activities Committee in March and Rec Board. We want to talk to them and see what they can help offer towards making The Grove a community-based property.  I am also in touch with the Mayfield Schools to see if we can get the band involved at some point. I have not heard back yet, but we are really trying to make it something for people of all ages.

Council President Buckholtz asked, when is the next meeting?

Mr. Jerome replied, March 10th at 7:00 p.m. in the Main Conference Room.

Council President Buckholtz had a chance to talk to Garry Regan at great length.  I know he has all kinds of numbers floating around and concepts of the Committee in terms of buildouts. Nothing concrete but things we have talked about before. Was there mention of that?  Nothing has been distributed to Council yet.

Mr. Jerome stated, some of it is in packet.

Mr. Delguyd stated, it was included in your budget packet.

Council President Buckholtz asked, it was? The numbers?  I saw something, but I was not sure if they were out.

Mr. Jerome stated, there is some infrastructure we are looking at. We are trying to figure out what, if we are moving forward, infrastructure makes sense to get started. We don’t want to do something and then next year change our minds or add something or reopen up the ground. We are trying to look at the big pictures. We want to see what makes the most sense where we could also avoid renting tents and lights and generators and wasting money when we could put infrastructure in.  Diane, do you have anything to add to that?

Ms. Wolgamuth replied, the recommendations should have been in your packets last Friday. It is the big packet with pretty much everything we have been talking about.

Council President Buckholtz stated, I only bring it up for Council in general, the stuff I was poking around at and looks very exciting and interesting is the numbers being talked about in terms of what things will cost in this very sort of systematic way of not jumping in too fast, compared with the programming opportunities out there. It’s like a lot of it is clearly a no-brainer.  It’s not a lot of money compared to the programming that seems to be lining up and wanting to participate. 

Mr. Jerome agreed.  Having a guy like Bill Thomas and obviously Garry Regan, they kind of know what is going on.  Obviously Diane. She does a lot of research trying to figure out again what makes the most sense.  Initially it seems like, okay, where do we want to see ourselves?  Do we want some kind of a plan? Some of these items we want to do makes so much sense infrastructure-wise because again, going back and having to rent things, we are trying to make it a good season and make a good product out there just in Mayfield Village fashion as usual. That’s kind of where we are at right now.

Council President Buckholtz stated, it doesn’t seem to be that costly when you break it down.

Mr. Jerome agreed.

Council President Buckholtz continued, the line items themselves. Again, what’s phenomenal is there are so many groups looking for a venue to work in.  Our location, not just being geographically located between Lake County, people know that a lot of good things go on here, the car show and everything else. They know they are going to get a crowd. Thank you Steve.

OLD BUSINESS:

Third Reading of Ordinance No. 2013-17, entitled, “An Emergency Ordinance amending Codified Ordinance Section 1511.05(g)(2)(C) relating to portable outdoor fire places used at one and two family dwellings.”  Introduced by Mayor Rinker and Council as a Whole. (First Reading – December 16, 2013; Second Reading – January 21, 2014)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2013-17.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL:

AYES: All                                         
NAYS: None                                        

Motion Carried. Ordinance Enacted.

Third Reading of Ordinance No. 2013-18, entitled, “An Emergency Ordinance amending Codified Ordinance Section 141.01(b) establishment of positions in the Fire Department in removing the position of part-time Captain.  Introduced by Mayor Rinker and Council as a Whole. (First Reading – December 16, 2013; Second Reading – January 21, 2014)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2013-18.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL:

AYES: All                                             

NAYS: None 

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

  • Motion to approve recommendation from Planning & Zoning Commission for lot split and consolidation of permanent parcel nos. 831-38-079 and 831-38-085, 6776 and 6786 Bonnieview Road.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve recommendation from Planning & Zoning Commission for lot split and consolidation of permanent parcel nos. 831-38-079 and 831-38-085, 6776 and 6786 Bonnieview Road.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL:       

AYES: All                                            
NAYS: None                                         

Motion Carried. Recommendation of Planning and Zoning Commission Approved.

  • Motion to authorize an expenditure in the amount of $7,000 to OneCommunity for annual fiber ring maintenance fee for 2014.

 

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in the amount of $7,000 to OneCommunity for annual fiber ring maintenance fee for 2014.

Council President Buckholtz asked, we authorized a payment last month, right?

Mr. Esborn replied, there are two payments each year. They usually happen like this in January and February.  Last month was the $15,000 we pay for our service, our bandwith. We have been paying that since 2005 when we started the subscription. The $7,000 maintenance fee we have been paying since we owned a ring of fiber optic cable that we use to provide not only the Village but also our subscribers with connections.

Council President Buckholtz asked, any other questions?  There were none.

ROLL CALL:       

AYES: All                                          
NAYS: None                                          

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $121,397.57 to Bureau of Workers’ Compensation for yearly assessment for 2014.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $121,397.57 to Bureau of Workers’ Compensation for yearly assessment for 2014.

Council President Buckholtz asked if there was any discussion. This is up a little bit?

Mr. Wynne replied, last year it was $96,000.  It’s up this year because of some experience we had with a couple accidents involving our employees.  Based upon rates I received for next year, it will be back down to the $90,000’s in 2015.

Council President Buckholtz asked, any questions? There were none.

ROLL CALL:        

AYES: All                                            
NAYS: None                                          

Motion Carried. Expenditure Approved.

  • Motion to acknowledge receipt of financial reports for January 2014 and to approve of same as submitted.

 

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for January 2014 and to approve of same as submitted.

Council President Buckholtz asked if there were any questions, comments or highlights.

Mr. Wynne reported, our tax collections for January were down by $259,000 which I kind of attribute to timing because December of last year was up by over a half million with the timing of the bonus payments by some of the businesses in the area.  For the month of February, our tax collections are up $6,000. We are trending the way we should be.

Council President Buckholtz asked, any other comments? There were none.

ROLL CALL:

AYES: All                                          
NAYS: None                                          

Motion Carried. Financial Reports for January 2014 Acknowledged and Approved.

  • First Reading of Ordinance No. 2014-04, entitled, “An emergency ordinance authorizing an agreement with MetLife as and for an employee AD&D and Life Insurance Program.”  Introduced by Mayor Rinker and Council as a Whole.

 

Ordinance No. 2014-04 was left on First Read.

  • First Reading of Ordinance No. 2014-05, entitled, “An ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2014 and ending December 31, 2014 and declaring an emergency.”  Introduced by Mayor Rinker and Council as a Whole.

 

Ordinance No. 2014-05 was left on First Read.

Mr. Delguyd stated, a Special Finance Committee meeting has been scheduled for Monday, February 24th at 6:00 p.m. to discuss this.  It has to be passed by March 31st.

Mr. Wynne added, we will have a Special Meeting on March 3rd after Caucus for Second Read. The final read will be on the 17th of March.

  • Motion to go into Executive Session relative to personnel matters regarding collective bargaining.

 

Mrs. Mills, seconded by Mr. Jerome, made a motion to go into Executive Session relative to personnel matters regarding collective bargaining. 

ROLL CALL:   

AYES: All                                             
NAYS: None

Motion Carried.

Council President Buckholtz thanked everyone for coming.  You are welcome to stay. We won’t be voting on anything when we come out.  If you would like to stick around, that’s fine.  If you need to leave, that’s okay too. 

Council left for Executive Session at 8:45 p.m.

Council reconvened at 9:15 p.m.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:15 p.m.  The next Council meeting is scheduled for Monday, March 17, 2014 at 8:00 p.m.