Council - April 21st 2014

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield
Village Civic Hall
Monday, April 21, 2014 - 8:00 p.m. 

The Council of Mayfield Village met in Regular Session on Monday, April 21, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

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 ROLL CALL: 

Present: Mr. Buckholtz, Mr. Delguyd, Mr. Jerome (8:05), Mr. Marquardt, Mr. Marrie and Mrs. Mills

Also Present: Mayor Rinker, Mr. Wynne, Ms. Calta, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker

The Pledge of Allegiance to the Flag was given.

 OPEN PORTION:

There were no comments.

PRESENTATION OF RESOLUTIONS OF APPRECIATION

Resolution No. 2014-10,  entitled, “A Resolution of Appreciation to Vincent A. Feudo.”  Introduced by Mayor Rinker and Council as a Whole.

Mayor Rinker presented Vincent A. Feudo with a Resolution of Appreciation for his service as Prosecuting Attorney for Mayfield Village for 38 years.

Mr. Feudo stated, I enjoyed serving all those years.  I have done this for many years.  I was an Assistant County Prosecutor.  I always felt a little more proud when I was working with Mayfield Village because it is my home town and has been my home town for 37 years.

On a lighter note, Mayor Rinker stated, Chief Don Stevens, right after I had started as Mayor decided that it would be a good idea to have video camera in police cars. That was really a very novel idea.  The officers were not too thrilled about it up front but he had a nice program to acclimate them. What turned the trick was probably one and maybe two events where officers were being blamed by certain traffic offenders for having been rude, unprofessional and having absolutely no basis whatsoever for having issued a traffic ticket. Vince loved to tell the story about how some of these attorneys would come in, loaded for bear, ready to defend their client to the teeth and he would say, “Well come on, let me show you something here” and he would play the videotape which typically was a total opposite of what was being represented by the client. Needless to say, they would plea the matter out pretty quickly. That kind of dedication and service where Vince really was always looking out for our police officers, for our people, really making sure that Mayfield Village was well served and really represented in a way that was both diplomatic and firm, it’s not easy to do as a Prosecutor. We really appreciate it Vince.

Mr. Feudo thanked Mayor and Council. I am still going to be active and practicing law even though I have stepped down as Prosecutor of Mayfield Village. Thank you all again.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2014-10

ROLL CALL:

AYES: All 

NAYS: None

Motion Carried. Resolution Adopted.

  • First Reading of Resolution No. 2014-11, entitled, “A Resolution of Appreciation to Andy Arth.”  Introduced by Mayor Rinker and Council as a Whole.
  • First Reading of Resolution No. 2014-12, entitled, “A Resolution of Appreciation to Dr. Marius Gota.” Introduced by Mayor Rinker and Council as a Whole.
  • First Reading of Resolution No. 2014-13, entitled, “A Resolution of Appreciation to Lieutenant Michael Girbino.” Introduced by Mayor Rinker and Council as a Whole.

 

Mayor Rinker stated, the above Resolutions involve a singular event.  There are three individuals we are recognizing tonight. Dr. Marius Gota is not able to be with us, but we do have Lieutenant Michael Girbino from the Fire Department and Andy Arth.

I am going to start with the Resolution involving Andy Arth. This tells an incredible story.  On January 20th, Andy Arth, employee of the Mayfield Village Racquet Club initiated early advanced care to Greg Mueller, who had collapsed due to a lethal arrhythmia.  Mr. Arth retrieved the AED while Dr. Marius Gota, a bystander playing on the court next to Greg Mueller, performed CPR.  Because of the quick response, Greg Mueller survived the cardiac event.  He was alert and oriented by the time the Fire Department arrived. 

Because our Fire Department has been vigilant in making sure we have these AED’s throughout, it goes without saying that our Fire Department is always vigilant and looking out for not only our residents but all those within Mayfield Village.

Mayfield Village Racquet Club General Manager Chris Novinc credits the training instituted and provided by Lieutenant Michael Girbino to make this whole exercise a great success story.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution Nos. 2014-11, 2014-12 and 2014-13.

Council President Buckholtz asked, any discussion? There was none.

ROLL CALL:

AYES: All      

NAYS: None

Motion Carried. Resolutions Adopted.

Chief Carcioppolo recognized Bob Szabo, the EXCEL Tech Public Safety Education teacher for the school system.  He had Andy Arth in his class.  His work in the high school system also plays into this entire system of education and training for everyone.  He should be recognized as well since he is here to honor Andy Arth’s work. 

Mrs. Mueller wished to address everyone.  Martin Luther King, Jr. has always been my hero, but I have a new one in Andy and in everyone who worked to save my husband. When the Cleveland Clinic tells you that it is a one in a million miracle that your husband walks away, it really resonates. They told us that 95% of the people who suffer this kind of heart attack die during the precipitating incident.  Of the 5% who survive, 99% end up with heart or brain damage.  My husband walked away with no damage because of this extraordinary young man. I can never ever thank you enough. Thank you.

Mayor Rinker presented the Resolutions to Andy Arth and Lieutenant Girbino.

Council President Buckholtz stated, with everyone here tonight, we do have cookies and some beverages. We are inviting everyone to partake. You are welcome to stay for the meeting or welcome to buzz out.  We will take a couple minute break and will get right back to our agenda. Thank you everybody.

Council took a break at 8:05 p.m.

Council reconvened at 8:10 p.m.

CONSIDERATION OF MINUTES:

Regular Council Meeting – March 17, 2014

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All

NAYS: None

Motion Carried. Minutes Approved.

Special Council Meeting – April 7, 2014

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES:  All  

NAYS:  None                                         

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Douglas Metzung

Mr. Metzung stated, of all of the stories we have heard at Council meetings, I can’t imagine one that has topped that.  I have no report this evening.

BUILDING – John Marrelli

There was nothing to report.

ENGINEERING – Tom Cappello

Mr. Cappello reported, the 2014 Road Program is going to be advertised this Thursday.

LEGAL DEPARTMENT – Diane Calta

There was nothing to report.

FIRE – Chief Eugene Carcioppolo

There was nothing to report.  Thanks for the hospitality with the Resolutions.

FINANCE – Ron Wynne

Mr. Wynne reported, the State Auditor has signed off on our numbers for 2013 and the Audit Report is posted on the website.

POLICE – Chief Richard Edelman

Chief Edelman reported, tomorrow evening in this very room, the Police Department will be giving a patrolman entrance exam to fill the anticipated vacancy by an upcoming retirement.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, our Annual Easter Party and Egg Hunt was held on Saturday, April 12th.  It was the largest turnout I have ever seen in the 16 years I have been here. There were over 300 parents and youth at the program. We are just two months away from the opening of Parkview Pool for the 16th season.  A new look will be very colorful with umbrellas and awnings. That will be throughout the pool.  I had mentioned to everyone that we had approximately 1,400 members for the Wildcat Sport and Fitness.  I was wrong. There’s close to 3,000 members.  I left everyone a little sheet with the attendance report. 

Our Senior Report for tonight is the next Lunch N Movie is May 14th.  The movie is Saving Mr. Banks. The cost is $5.00. The next Foot Clinic is on Friday, May 9th. We are taking reservations for the 32nd Annual Anniversary Party on Friday, May 16th.

ARCHITECT – Ron Dinardo

There was nothing to report.

PLANNING DEPARTMENT  - Ted  Esborn

Mr. Esborn reported, I recommended in Finance Committee that the SWIF Grant agenda item have action deferred this evening. I want to explain that, especially since I have some information that I did not have in Finance. This is the SWIF Application that went in on April 10th.  I had it on the Caucus agenda because part of the application was a Mayfield Village commitment of a $50,000 match. The reason I suggested we defer action is because the $50,000 is not a specific expenditure for anything. What it is, we put together the total project cost for the Civic Center driveway entry and then Chagrin River helped us select budget items conducive to a request for grant funding.  The items we did not request for grant funding, that’s where our $50,000 match will come in. For instance, removing pavement, removing the concrete apron, removing curb.  Mr. Marquardt asked in Finance if our $50,000 match can be done with our own labor.  It can. This is something I discussed with Chagrin River Partners. As long as we cover these parts of the project, that’s our match. I suggested we defer action because I think in this case our match will be individual items on this project that will come up.  If they are not done in- house they will come up as expenditures individually.

Council President Buckholtz asked, can we ask for grant money at another time?

Mr. Esborn replied, we have already sent in our grant application for $126,500.  The reason I am suggesting we defer this item is because there is no expenditure at this time. The expenditures are to be named later.

Council President Buckholtz stated there’s nothing to act on then.  Okay.  Anything else?

There was nothing further to report.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth stated, I just wanted to mention that the electricity for The Grove is out to bid.  The bids are expected in on May 2nd. There is a Caucus meeting on the 5th.  If the bids come in and all looks good, we may be requesting a Special Meeting to try to pass that on the 5th.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported that the Pancake Breakfast is in May.  We all have to get ready for that. Our next meeting is May 6th.

Architectural Review Board – Mr. Marrelli stated, there was no meeting. There is no report.

Board of Appeals – Mr. Marrelli stated, Board of Appeals met and denied the commercial business temporary banner for 271 for the time being.

Mr. Jerome asked, did they have one there existing? 

Mr. Marrelli replied, banners are limited to six months at a time.  They had run out of time.  Unfortunately they have not been monitoring this banner.  It turned into a tattered rag. When I took pictures of it, the Board was not happy with it.  They stated, you have had these for 10 years and you are still coming back for more.  To follow up on that, they asked that I turn it over to the Planning Department to do something about these leasing signs that are supposedly temporary that are turning into permanent because there’s always something for lease somewhere.  We have to look at that whole scenario.

Mr. Esborn added, Dave Hartt and I met with John and Diane last Thursday.  It looks like the route we are going to go at least initially is to look at treating the, right now we treat banner signs facing 271 the same as signs in the front yards of properties on Beta Drive. We are looking to be more specific about these on-building signs facing 271. We have some ideas about area regulations for those specific signs.

Cemetery – Mrs. Mills stated, there is no report.

Citizen's Advisory Board – Mr. Marrie reported, Citizen’s Advisory met on the 31st.  Bill Thomas gave a presentation on what we have to offer to our residents, especially the new Wildcat Sport and Fitness Center. 

Safety and Service – Mr. Marrie reported, Safety and Service met on April 7th. All the items on the agenda were referred to Finance. They are also on the agenda for tonight.

Finance Committee –Mr. Delguyd reported, Finance Committee met this evening. All items are on the agenda.

Historical Society – Mrs. Mills reported, we have two more 3rd grade classes to go through their tours.  Hopefully now that the weather is nice, we will have the roof replacement start. We will see what happens there. We are going to have Arbor Day on the 25th at 9:00. Anyone wishing to attend please park in the rear of the Fire Station in designated places. Doug will be helping us plant a tree.

Mr. Metzung stated, Doug is going to watch.  Mr. Stupczky is going to plant a tree.

Mrs. Mills added, one of the classes from Center School will be doing this.  The Mayor will be the guest of honor.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report. 

Planning and Zoning – Mr. Marquardt stated, Planning and Zoning met on March 3rd to recommend the first item on New Business for this evening. 

Recreation Board -  Mr. Marrie reported, Recreation Board met on the 16th.  The main items covered were the Senior update. Also, three board members will be interviewing 5 Mayfield School students for the Debbie Hudacko Scholarships for this year. Dave Perout gave everyone an update on the pool and the facilities.  That was our last meeting until September. We are off for the summer. 

Commission on Aging – Mrs. Mills reported, the Commission on Aging will be meeting on June 17th at the Community Room at 11:00.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, our next meeting is at 12:00 on April 30th.  I want to remind everyone that Shred Day is May 17th from 9:00-12:00 here at the Civic Center.

Community and Economic Development  - Mr. Delguyd stated, there was no meeting. There is no report.

The Grove Committee – Mr. Jerome reported, at our last meeting, we finalized our calendar for all of our bands and events.  Diane was working on a postcard to send out with all of that information on it.  I am also working on booking food vendors for the different events to have food and drink available at these events. We talked about the power. We are working on that.

Ms. Wolgamuth added, that schedule will also be included in the Voice of the Village which is going to print tomorrow.

OLD BUSINESS:

There were no matters.

NEW BUSINESS:

Motion to approve recommendation from Planning & Zoning Commission for re-subdivision for Parkledge Corporation Sublots 22A, 23A and 24A, SOM Court Development Corp.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve recommendation from Planning & Zoning Commission for re-subdivision for Parkledge Corporation Sublots 22A, 23A and 24A, SOM Court Development Corp. 

Roll Call:        

AYES: All

NAYS: None

Motion Carried. Recommendation of Planning & Zoning Commission Approved.

Motion to authorize expenditure in the amount of $14,000 to Suburban Police Anti-Crime Network for 2014 member contribution.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $14,000 to Suburban Police Anti-Crime Network for 2014 member contribution.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All  

NAYS: None             

Motion Carried. Expenditure Authorized.

Motion to authorize expenditure in the amount of $28,926.20 to Physio-Control for purchase of chest compression system.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $28,926.20 to Physio-Control for purchase of chest compression system.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:       

AYES: All

NAYS: None  

Motion Carried. Expenditure Authorized.

Motion to authorize the Service Director to prepare specifications and go out to bid for roof repair of the salt dome at the former ODOT property (estimate - $60,000).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize the Service Director to prepare specifications and go out to bid for roof repair of the salt dome at the former ODOT property (estimate - $60,000).

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All

NAYS: None             

Motion Carried. Bidding Approved.

Motion to authorize the Service Director to seek bids for removal of the old pole barn located at the former ODOT property.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize the Service Director to seek bids for removal of the old pole barn located at the former ODOT property.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All

NAYS: None            

Motion Carried. Bidding Approved.

Motion to authorize expenditure in the amount of $26,135.50 to Valley Ford for purchase of F-450 Truck.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $26,135.50 to Valley Ford for purchase of F-450 Truck. 

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All                             

NAYS: None                                

Motion Carried. Expenditure Authorized.

Motion to authorize match of funding commitment of $50,000 for Ohio EPA SWIF grant application for Mayfield Village Civic Center Stormwater Retrofit Demonstration Project (total project cost of $176,500, grant request of $126,500).

This item was deferred.

Motion to authorize expenditure in the amount of $5,560 to CMI for Finance Department work station server upgrade.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $5,560 to CMI for Finance Department work station server upgrade.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All                                

NAYS: None            

Motion Carried. Expenditure Authorized.

Motion to acknowledge receipt of financial reports for March 2014 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for February 2014 and to approve of same as submitted.

Council President Buckholtz asked, any questions or comments? 

Mr. Wynne reported, income tax collections so far year to date are about $51,000 behind last years, but last year was so extraordinary, I think that’s actually very good. The year’s tracking nicely for us.

I also wanted to mention that the Town Hall meeting has been scheduled for Wednesday, May 21st at 7:00 p.m. There will be mailers going out to residents and will also be noted in the Voice of the Village which will be going out later this week.

Mr. Delguyd stated, the $51,000 behind last year still reflects an increase if you were to compare it with 2012, right?

Mr. Wynne replied, yes, I think it is $100,000 over 2012’s numbers.

Council President Buckholtz asked, any other comments? There were none.

Roll Call:        

AYES: All

NAYS:  None                                             

Motion Carried. Financial Reports for March 2014 Acknowledged and Approved.

First Reading of Ordinance No. 2014-12, entitled, “An Emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Rinker and Council as a Whole.

Ms. Calta reported, these are the replacement pages that have been provided to the Village. Everything’s been updated. I would ask Council to consider passage tonight.

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All

NAYS: None                                          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2014-12.

Council President Buckholtz asked, any discussion?

ROLL CALL:

AYES: All 

NAYS: None

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2014-13, entitled, “An Emergency Ordinance to approve supplemental replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All

NAYS: None                                          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2014-13.

Council President Buckholtz asked, any discussion?

ROLL CALL:

AYES: All                                          

NAYS: None

Motion Carried. Ordinance Enacted.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters.  There were no other matters before Council.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 8:33 p.m.  The next Council meeting is scheduled for Monday, May 19, 2014 at 8:00 p.m.