Council Minutes - July 15th 2013

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield
Village Civic Hall
Monday, July 15, 2013 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, July 15, 2013 at 8:05 p.m. at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order.

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ROLL CALL:

Present: Mr. Buckholtz, Mr. Marquardt, Mr. Marrie, Mrs. Cinco, Mrs. Mills, Mr. Delguyd, and Dr. Parker (8:40 p.m.)

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Interim Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address. 

Amy Popik
731 Oriole Drive
Eastlake, Ohio

I just wanted to introduce myself.  I am a news reporter to The News-Herald.  I am covering Eastern Cuyahoga County, including Mayfield Village.  I am looking forward to working with all of you.

Council President Buckholtz stated, thank you. That was very nice.

Council President Buckholtz asked, any other comments at this time?  There were none.

CONSIDERATION OF MINUTES:

Regular Council Meeting – June 17, 2013

Mrs. Mills, seconded by Mrs. Cinco, made a motion to approve the minutes as written. 

ROLL CALL: 

AYES:  All    
NAYS:  None 
Motion Carried. Minutes Approved.


PUBLIC HEARING – 2014 TAX BUDGET

  • First Reading of Ordinance No. 2013-11, “An Emergency Ordinance Adopting a Tax Budget for Mayfield Village, Ohio for the Tax Year 2014”, Introduced by Mayor and Council as a Whole.

 

Mr. Marrie, seconded by Mr. Delguyd, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL: 

AYES:  All
NAYS:  None                                           
Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Delguyd, made a motion to enact Ordinance No. 2013-11.

Council President Buckholtz asked if there was any discussion.

Mr. Wynne explained, by July 15th of every year, we are required to approve and submit by July 20th a preliminary budget for the next calendar year.  It serves two purposes at the County, one is so that they can prepare an Amended Certificate of Estimated Resources so that they can see what our estimated revenues will be for the coming year and the second and probably most importantly is they want to make sure we have enough resources available to meet our debt obligations for the coming year.  In preparing this, we take a very conservative approach like we do with the regular budget.  There’s no significant change in assumptions. This is, again, very preliminary and it does not replace the budget that we approve in March of every year. We will be dealing with that as we come closer to the end of this year.

Council President Buckholtz asked, any questions or comments at this point? There were none.

ROLL CALL: 

AYES:  All     
NAYS:  None                               
Motion Carried. Ordinance Enacted.

COMMENTS FROM MAYOR RINKER

Mayor Rinker stated, it’s nice to not have rain every day. Also, if you have noticed, we have street signs finally going up.  Kudos to the Service Department. They really look sharp. Any e.t.a. for getting the rest done?

Mr. Metzung replied, we are waiting on the black posts. Unfortunately the plastic sleeves, the order they got were 8 footers. We have enough that we can continue to do the work, but the bulk of them need to come in. We expect those by the middle of next week.

Council President Buckholtz asked, just refresh my memory. Was that a compliance issue or a uniformity standardization?

Mr. Metzung replied, it started as a compliance issue. The signs needed to meet the new Code. We had to meet the standards.

Council President Buckholtz asked, so not every community is going to look the same, as long as it follows the standards?

Mr. Metzung replied, correct. As long as they meet those standards.

Council President Buckholtz stated, okay.  Very good.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments.

DEPARTMENT HEAD REPORTS:                            

SERVICE – Douglas Metzung

Mr. Metzung stated, as I don’t see it as a Standing Committee anymore, Drainage and Infrastructure met this evening and three projects were discussed. We will go forward with getting some numbers together for Council to approve.

Mr. Marrie asked, are you still of the mind that you are not going to add the back up street signs off the main streets, such as Sandalwood, Walnut, Butternut?

Mr. Metzung replied, all streets will get signs.

Mr. Marrie stated, I am talking about the sign on SOM at the gateway.  It’s a main entrance.

Mr. Metzung replied, secondary signs. Correct. We will not have secondary signage for streets that run off of other streets. 

Mr. Marrie asked, why?

Mr. Metzung replied, I don’t know.  Aesthetically, it’s not attractive to have lists of signs with names going up and down.  They would not meet any kind of Code.  Your signage would not be attractive.

Mayor Rinker stated, let me interject.  If you are talking about entryways, we have always looked at it, if there’s a neighborhood group that wants one.

Mr. Marrie stated, Seneca has one.

Mayor Rinker asked, are you talking about entryway signs or back in the subdivision?

Mr. Marrie stated, I am talking about the pole that will say Sandalwood that is sitting on SOM Center Road, the new sign.  It’s not there, but it will be there.  Before, we had signs that listed Walnut and Butternut. That could be true in a lot of other places. Also, Aintree North has three or four streets back there off the main street.

Mayor Rinker stated, my neighborhood does as well, but we created our own sign with Service years ago.  It’s like a doctor’s list.  You have them all listed.  The direction we talked about was creating a consistent signage arrangement which is what we are doing.  If there are things to add, how best to do it is the question.  I don’t think we had a clear cut answer to if you can do an entryway feature where you can list them or not.  Aintree North, I don’t think we have ever listed all of the streets. We have always had the entryway there.  I don’t think there’s been a consistency. We are trying to be more consistent but if it’s something where people feel it’s really a problem I think that we can go back and look at it.

Mr. Metzung stated, a lot of the signage we had, say, Seneca and Beech Hill was off the back.  The sign was incredibly confusing. Seneca was on the post and Beech Hill was a flag off of it.  People didn’t know what they were seeing, which street is the street and which is the off-street from that.  It led to a lot of confusion.  It wasn’t uniform at all.

Mayor Rinker stated, another example is when you come up Raleigh and you hit Chase and Derby and you get an Alice in Wonderland where you get one going one way and one going the other way.  It starts to look cluttered.  I am not sure how effective it has been.  I think we gage how people respond.

Mr. Marrie stated, okay, let’s see how it goes.

Mayor Rinker added, the idea is to make it easier to follow.

Council President Buckholtz stated, it would be something for Caucus or a future thing to look into.  I know we will probably get comments on it.  One last question, is there a range of the sign?  Are the letters at their maximum?

Mr. Metzung replied, I will find that out.  I don’t have the information with me.  We looked at the design of the signs and made a couple prototypes.  It wasn’t a very attractive piece.

Mayor Rinker stated, again, it may not be the best example because now we are looking at what’s really kind of a dated signage that we have in our neighborhood. We have goalpost signs that have Worton Park and then it has a whole listing.  That’s something for future reference to review whether we should come back and redesign it.

Mr. Marrie stated, thank you.

BUILDING – John Marrelli

Mr. Marrelli deferred for the Committee reports.

ENGINEERING – Tom Cappello

Mr. Cappello updated everyone on the road program.  The asphalt resurfacing portion is completed. The asphalt rejuvenation portion has to start yet.  That won’t take that long. The Greenway Trail was advertised last Thursday and is currently out to bid. The bid opening is August 1st.  The Highland Road Phase II sidewalk construction began today.

LEGAL DEPARTMENT – Joe Diemert

There was nothing to report.

FIRE – Interim Chief Gino Carcioppolo

There was nothing to report.

FINANCE – Ron Wynne

There was nothing to report.

POLICE – Chief Edelman

Chief Edelman reported, you may or may not be aware, the 2013 National Senior Games are being held in Cleveland this year.  One of the venues for the games is going to be at our Village Racquet Club beginning Sunday and for four days after that.  The Fire Chief and I met with their coordinators last week to discuss some safety and security issues. We got most of that down.  I just wanted to share that it’s free and open to the public if anyone wants to come and watch some nationally-rated seniors playing tennis.  It should be a good time.

Mr. Delguyd asked, is parking going to be an issue?

Chief Edelman replied, no. They only expect about 30 people per day.

PARKS & RECREATION – Bill Thomas

Mr. Thomas stated, I wanted to ditto Mayor Rinker’s comment about no rain.  Everyone got their packet about the statistics we had for the month of June at Parkview. Believe it or not, we held our own considering how many times we closed the pool. We broke a rain record of 16 days straight. We were about 700 short compared to last year which was a hot dry summer.

We had a great turnout for the Debbie Hudacko Run. We have a 5 mile run. Then we do a 5k run which is 3.1 miles and then we do a 2 mile run. There were a number of runners that ran all three back to back to back.  Adding the 5k run added the number of runners. I think we were over 200 runners. The money we collect from them as well as our sponsors goes to supporting graduating Seniors so the more money we take in, the more money we can give.

Council President Buckholtz clarified, scholarships.

Mr. Thomas replied, that is correct.

We had our 14th Annual Summer Sizzler Swim Meet. There was a great turnout for that.  The weather was very cooperative, hot and dry.  Perfect for a swimming pool.  It was interesting because I got a call from David Ianero, the Highland Heights Recreation Director.  He needed our help because their main pump went down in the pool. We honored all of the pool pass holders from Highland Heights that came to Parkview Pool on Wednesday, Thursday and Friday. They had their pump up and running on Saturday so it was great because we were going to send all of our residents to Highland Heights’ pool for our Summer Sizzler, so I had to make other arrangements with Willoughby Parks and Recreation to have our residents go there.

Senior Services report –We had 40 residents attend the Senior Informational Open House. We talked about that extensively at our last meeting. Dr. Laura Wozniak will give a talk on Summer Skin Care on July 19th at 1:00.   The next Lunch ‘N Movie is August 7th.  The movie is All About Eve. Reservations are due August 2nd. We had about 60 or so for our last one. That is going really well. The better the movie, the more people we get.

Council President Buckholtz asked, where do you hold that?

Mr. Thomas replied, here and then we go to the auditorium. 

Last but not least, the next Foot Clinic is August 9th.

Council President Buckholtz suggested outdoor movies at The Grove if they have that on their list.

Mr. Thomas replied, absolutely. They can go right from the pool to a movie and have popcorn.

Mayor Rinker stated, a Dive-In Movie.

ARCHITECT – Ron Dinardo

There was nothing to report.

PLANNING DEPARTMENT  - Ted  Esborn

Mr. Esborn wanted to comment on what he put in Council packets in the last two weeks. The first one talked about Eastgate/Meadowood Sewer Funding.  It pointed out the requests we have made from the State over the past years, the amount we have put into the Sanitary Sewer Fund and pointed out that we are in a position this year to request all loans from the State or perhaps a small amount of grant but go ahead with Eastgate/Meadowood conversions regardless. 

The second memo was about a letter of intent to a company called Stride Tool which is in Glenwillow considering a move to Mayfield Village. That letter of intent has been sent.  It said that with this Council’s approval if Stride Tool were to move to 6660 Beta Drive, Mayfield Village would grant back to them 30% of the new withholding tax revenue that they would bring in for the first 5 years of their Lease and 15% for the next five years. Diane Calta and I are drafting a Grant Agreement. We are going to gage how things proceed with that Company and their timeframe and at some point as long as things continue to move forward with the Company I will bring that Agreement to this Council for their approval.

Council President Buckholtz stated, I know you were working real hard on a template of different scenarios that we could offer.  Is this in line with that or something that is embodied in that document and have you taken it to the Community Economic Development Committee?

Mr. Esborn replied, yes and yes. This Company was evaluated using precisely the method we developed in CEDC.

Council President Buckholtz asked, so we know the number of employees and a weighted average of salaries and so forth?

Mr. Delguyd replied, yes.

Mr. Esborn added, a density of payroll per square foot.  We were able to analyze that and use it to come up with the terms of the proposed offer.  I was able to talk to the members of CEDC before Caucus.

Council President Buckholtz stated, I liked the historical grid you set up of the sewers. Most of us have been through this.  Joanne, since the beginning. There has been talk of, can we can find a way to go ahead with it not relying on State funds?  I am just being clear.  I know it is going to change, the monies we ask for, but it is kind of like time to do it.

Mayor Rinker replied, the Reader’s Digest version is we will make one more application. If we don’t get it, we should be in a position, assuming all budget decisions, going into next year, sync up, where we would have the money available to do it. The way the funding works, we apply this year, we typically don’t find out until late, 2014. By the time we get specs and everything done, we are almost into 2015 regardless. We are at that stage, having salted the money away where we have that option.  We feel it behooves us to make one more effort. It’s always good to get money that helps to defray some of our overhead.  Apart from that, we should be a position to go forward.  It is a project that has just been hanging out so long.

Mr. Esborn replied, the graph shows that we have split the two streets apart, combined them with other streets in the Village, but it’s tough to fund these conversion projects through State money.

Council President Buckholtz remembers those applications were usually in September and then we didn’t hear from them until February, March, April.

Mayor Rinker replied, yes, and we get a preliminary and all indicators this year were very very positive until they weren’t.

Mr. Esborn stated, it wasn’t until May this year that we actually found out that we weren’t going to be funded.

Mayor Rinker stated, the final point for everyone’s benefit, one of the reasons it complicates it is our end game is individual properties, residences, throughout the Village are looking at the comparable burden as an assessment component, but because projects vary in scope and difficulty and expense, we have to make up the difference somewhere else.  We have always looked to a combination of loan, grant and what we can dedicate from our General Fund.  Unfortunately the DOPWIC program which historically was very good for a period of years hasn’t worked as well. We are dealing with an area that is tougher terrain. We are a bedrock community so we have a lot of shale, we have a lot of hard rock so there are expenses in construction and there are not that many houses to help spread that cost so what happens is to keep the houses about the same –

Council President Buckholtz stated, that’s why I brought up the point system, the number.

Mayor Rinker continued, yes, unfortunately we just don’t have enough to command respect.

Council President Buckholtz stated, this came up in another situation and this is what I was going to suggest in talking to a few people, Nick and I were talking about it for example, but on a totally different issue, State taxes, Federal taxes, it’s all public money.  It’s good to hear that by being frugal and pumping up that fund, we could provide the same as how we have done it since the beginning so that it is no greater burden on any resident of the Village.

Mayor Rinker stated, correct.

Council President Buckholtz stated, it’s just that the money will have to come from here instead of from here, there and everywhere.  That sounds good. We will get more into that in committees.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, I just wanted to mention that we have received 250 responses to the Community Room survey.  I did a little internet search and it said a 1-20% response would be very good.  I think we are going to hit the 20%. That would be 280.  I will put the results together. You will have that before the next Council meeting. 

I also have the results from The Grove survey. Those results will be attached to the next set of Grove Minutes. The next meeting is on the 29th.  But because you mentioned it, I thought I would say that of the suggestions we made for types of programming, musical performances ranked number 1, Farmer’s Markets was number 2, Art Festivals was number 3 and outdoor movies was number 4. Full results will be attached to the Minutes.

Council President Buckholtz asked, so people put their names down?  Do we have a sense of demographics of who is responding at all?

Ms. Wolgamuth replied, on the Community Room survey, we did name and address.  On The Grove survey, we just asked what city they are from.

Council President Buckholtz stated, it will be interesting to tie demographically.  I was just thinking Community Room for example.  Great. Thank you very much.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, the first band concert was last Thursday which was very well attended. The next concert will be July 25th. There is no meeting of the Committee until September.

Architectural Review Board – Mr. Marrelli reported, the Architectural Review Board met last Thursday. We reviewed two residential projects, both being room additions.  We had one larger project, Governor’s Village expansion.

Board of Appeals – Mr. Marrelli reported, Board of Appeals will be meeting tomorrow for several variances needed for the Governor’s Village expansion.

Cemetery – Mrs. Mills reported, the Mayfield Village Garden Club and Roger Remec are diligently working to control the weeds at the cemetery. They are doing a very good job.

Citizen's Advisory Board – Mr. Marrie stated, there was no meeting. There is no report.

Safety and Service – Mrs. Cinco reported, Safety and Service met two weeks ago coinciding with Finance. We discussed snow plowing for the seniors for this year.  There is an item on the agenda this evening to go out for bids.

Finance Committee – Mr. Delguyd reported, we met this evening. All of the items are on the agenda tonight.   I will address them as they come up.

Historical Society – Mrs. Mills reported, the Bennett Van Curen Museum will be closed for the month of August. We won’t be quilting.  If anyone would like to tour, we would be glad to take you through by appointment.

Hillcrest Council of Councils –  Mr. Delguyd stated, there was no meeting. There is no report.

M.A.R.C. Mr. Thomas reported, we talked about this at Caucus, but it really wasn’t official.  I wanted to let you know that on June 6th M.A.R.C. did dissolve.  A couple positive things that came out, there were really only 3-4 programs they were doing.  Mayfield Village and Mayfield Heights, through the Wildcat Sport and Fitness Center will take over those programs within our programs as well as the M.A.R.C. Art Show that had been in existence for a long time.  It is now called Mayfield Art Show. We will still have that.

Council President Buckholtz asked, Mayfield as in ours, or Mayfield area as in the School Districts?

Mr. Thomas replied, Mayfield community.  The positive was that Phil Weinberg and Kay Vincent met with Bill Rubin, the manager of the Library. The Library’s policy is to no longer hang pictures.  We are going to get easels to put the art around glassed in and with rope.  It will be seen. People will have visiting hours.   That’s the positive thing. They were concerned about the Library not being able to do it.  But they will do that program.  I wanted to let you know that we need to make this official that M.A.R.C. is no longer. We are going to have Resolutions of Appreciation for Phil Weinberg who has been the only Director for 41 years and Kay Vincent who is one of our Village residents to recognize them at our August 19th Council meeting.  I think that’s appropriate.

Council President Buckholtz stated, very good.  Mary Beth, if you could make a note to remove this report from the agenda.

Ordinance Review Committee – Mr. Marquardt reported, Ordinance Review met on July 9th. There were two items on the agenda.  The first item was dangerous nuisance and vicious dogs. The second item was dangerous dead trees. We will probably have an ordinance at the next meeting for dangerous dogs. The dead trees will take longer.

Planning and Zoning – Mr. Marquardt stated there was no meeting.  There is no report. 

Recreation Board -  Mr. Marrie reported, there was no meeting. There is no report.

Commission on Aging – Mrs. Mills reported, Commission on Aging met on June 25th. We discussed the Senior Information Open House which will be at the Fieldhouse on September 17th from 11:00-1:00.  Bill you should have talked about that because you have been working hard on that.  Do you want to say anything about the Fieldhouse?

Mr. Thomas stated, when the School remodeled the pool and Fieldhouse, a considerable amount of money was put in for treadmills, elliptical bicycles, exercise equipment. That will be delivered sometime in the next two weeks upstairs next to the track that was remodeled. As you recall, it was more of a speed track. We are getting a lot of usage out of it. 

My thought was to have a special day for our seniors in this community as well as the Community Partnership which encompasses South Euclid and Lyndhurst. If we have a program, they can’t buy a membership from there.  It would only be School District residents that can buy a membership. At South Euclid and Lyndhurst because they are part of the Community Partnership which we belong to, we could open up for usage of programs that we might offer, yoga, or whatever it might be, a senior program, using the pool for exercise classes. We thought it was appropriate to have a special day for them. 

The unique thing about this is that we are going to have programs during the day from 5:30 in the morning until 7:00 a.m. and then from 7:00 a.m. to 8:00, the Fieldhouse is used as a school depot where kids come from all over. School starts at 8:00, so from 8:00 until 3:00, we are going to be using the Fieldhouse and the pool, so we will have programs for seniors and preschool, anybody that wants to use it.  It could be a men’s basketball, or they could use the upstairs for the equipment or track.  We want to let our seniors know what we have to offer for them and the programs. We will have demonstrations and all sorts of things. The schools are allowing us to use the multi-purpose room which is part of the Fieldhouse but it is really used for study hall, from 11:00-1:00 September 17th. We will have free food and cookies. That brings our seniors.   

We expect about 200 seniors to come.  Every 20 minutes, 50 seniors will get a tour and see what we are offering upstairs and downstairs. We are really excited about that. The Grand Opening will be on September 3rd.  It will be open up to all of our residents.

Council President Buckholtz asked, define seniors?

Mr. Marrie replied, 90 and over.

Mr. Thomas, replied, 62, 65?  Some I have heard 55. What is AARP?

Mrs. Betsa replied, 50.

Council President Buckholtz asked, is there a schedule?  Whether we are seniors or not, are we entitled to purchase a membership and use the facility?

Mr. Thomas replied, the neat thing is that we are working with all of the communities.  Highland Heights will have information. Gates Mills will have information.  Obviously Mayfield Village and Mayfield Heights will. This will be all one publication. It used to be that the Mayfield Community Ed was in existence back in the 40’s and 50’s, all the way until they dissolved three or four years ago. Now we are taking their place. We are not going to be offering the computer classes or cooking classes but we will eventually get to that.  This publication will come out in August and will list all of the activities that all of these communities do as well as what’s really tying it in, the Wildcat events.  All of that information about hours of the pool and Fieldhouse and all of the programs held at the Sport and Fieldhouse will be in a special section along with a section for Highland Heights, Gates Mills, Mayfield Heights and Mayfield Village.

Council President Buckholtz stated, do us a favor and try to muster up some enthusiasm and keep us informed. 

Mr. Thomas replied, I will.

Mrs. Mills, continuing with the Commission on Aging report, stated we also talked about the bus trips. One of the interesting things they are going to have is on October 25th, senior legislative day in Columbus where you will be able to visit the buildings down there and see the actions of our elected officials in Columbus.   Our next meeting will be August 15th at 11:00 at the Senior Services office.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, our next meeting will be September 28th. Shred Day is confirmed for May 12, 2014. 

Community and Economic Development  - Mr. Delguyd stated, Ted covered the meeting in his report. There is nothing further to report.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2013-10, entitled, “An Emergency Ordinance enacting Codified Ordinance Chapter 1127 establishing provisions for Riparian Setbacks in the Village.”  Introduced by Mayor Rinker and Council as a Whole.  (First Reading – June 17, 2013)

 

Ordinance No. 2013-10 left on Second Read.

NEW BUSINESS:

Motion to authorize the sale by Mayfield Village of the following vehicles:
 

1999 Chevy Pick-Up (Red) (Includes tool box and plow)
Model 1GCGK24F3XF071798 - $3,101.00

Mr. Delguyd reported, this was recommended by Finance for passage.

Mrs. Cinco, seconded by Mr. Marrie, made a motion to authorize the sale by Mayfield Village of the following vehicle:

1999 Chevy Pick-Up (Red) (Includes tool box and plow)
Model 1GCGK24F3XF071798 - $3,101.00

Roll Call:         

AYES:    All    
NAYS:  None                                          
Motion Carried. Sale Approved

Mr. Delguyd reported, the following three vehicles were not recommended for approval for sale because the bids were well below the value. The Committee suggested entertaining eBay listings which we have done in the past. We can get more money that way.

Council President Buckholtz asked for the next three vehicles?

Mr. Delguyd replied, yes, the Harley Davidson and the two Ford Tauruses.

Council President Buckholtz asked, so we don’t want to pass the remainder of the motion?  Joe what is the procedure?

Mr. Diemert replied, no motion needed.  Withdrawn.

Council President Buckholtz stated, let the record state that the next three vehicles are withdrawn in order to investigate other means to sell them:

2004 Harley Davidson Road King Motorcycle (White)
Model  1HD1FHW154Y718571 – $3,381.00

2003 Ford Taurus (Black)
Model 1FAFP53U33A204765 – $355.00

2003 Ford Taurus (Grey)
Model 1FAFP53U13A204764 – $355.00

  • Motion to authorize going out to bid for Senior Snow Removal program for 2013-2014.

 

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize going out to bid for Senior Snow Removal program for 2013-2014.

Council President Buckholtz asked, any conversation on that?  There was no comment.

Roll Call:         

AYES:    All       
NAYS:  None   
Motion Carried.Bidding Approved.

 

  • Motion to authorize expenditure in an amount not to exceed $25,000 to Aintree North Homeowners’ Association for Aintree Sidewalk Replacement Program.

 

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize expenditure in an amount not to exceed $25,000 to Aintree North Homeowners’ Association for Aintree Sidewalk Replacement Program. 

Council President Buckholtz asked, any discussion?

Mr. Delguyd replied, the work is already done.

Mr. Metzung added, unfortunately when we discussed this way back when at Safety and Service and Caucus, it did not get on the Council agenda.  I need a motion for the expenditure.

Roll Call:         

AYES:    All         
NAYS:  None                   
Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $74,643.00 to Wichert Insurance Company for the renewal of the Village’s General Business Insurance for the time period 7-1-13 to 7-1-14.

 

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $74,643.00 to Wichert Insurance Company for the renewal of the Village’s General Business Insurance for the time period 7-1-13 to 7-1-14.

Council President Buckholtz asked, any discussion?

Mr. Wynne replied, this is just our annual premium for our general business insurance.  It is several thousand dollars higher than last year’s but about $5,000 below what we budgeted.

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES:    All       
NAYS:  None   
Motion Carried. Expenditure Approved.

  • Motion to acknowledge receipt of financial reports for June 2013 and to approve of same as submitted.

 

Mrs. Mills, seconded by Mr. Delguyd, made a motion to acknowledge receipt of financial reports for June 2013 and to approve of same as submitted.

Council President Buckholtz asked, any discussion? There was none.

Roll Call:         

AYES:    All      
NAYS:  None                              
Motion Carried. Receipt of Financial Reports for June 2013. Acknowledged and Approved.

 

  • First Reading of Ordinance No. 2013-12, entitled, “An ordinance to provide for the issuance and sale of $1,900,000 of notes of Mayfield Village, Ohio, in anticipation of the issuance of bonds for the purpose of acquiring certain real estate together with the existing buildings and other structures located thereon and any related equipment and certain other real estate for recreational purposes, improving the parks and recreation system of the Village by acquiring certain real estate, constructing and lighting ball fields, together with the necessary appurtenances thereto, and otherwise improving that system, and conserving, preserving and enhancing the availability of open spaces in the Village by acquiring land or interests therein, and declaring an emergency.”  Introduced by Mayor Rinker and Council as a Whole.

 

Mr. Marrie, seconded by Mrs. Cinco, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL: 

AYES:  All
NAYS:  None                                           
Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Delguyd, made a motion to enact Ordinance No. 2013-12.

Council President Buckholtz asked, any discussion?

Mr. Wynne replied, just briefly. We currently have $2.4 million worth of Notes that mature on August 29th. We generally pay those by taking cash out of our reserves and selling additional Notes to pay the balance. We will be paying $500,000 down on those Notes and then selling them for $1.9 million to pay off the balance of it.  These Notes will mature one year from the date of issuance.

Council President Buckholtz stated, I am trying to remember at Caucus whether you mentioned the rate differences and what is happening in the marketplace.

Mr. Wynne stated, on the short term side, it’s basically three years and in, the rates are still low.  We should be able to sell these Notes for at the highest, at a 1% interest rate.  Most likely it will be lower than that.

Council President Buckholtz stated, okay. Very good. Any other questions?  There were none.

ROLL CALL: 

AYES:  All           
NAYS:  None           
Motion Carried. Ordinance Enacted.

  • Motion to go into Executive Session for personnel matters to discuss departmental staffing.

 

Mrs. Mills, seconded by Mrs. Cinco, made a motion to go into Executive Session for personnel matters to discuss departmental staffing. 

Roll Call:         

AYES:   All         
NAYS:  None                               
Motion Carried. Adjournment Authorized.
 

Council President Buckholtz advised the audience and Department Heads that we will not be voting on any matters when we return.  You are welcome to stay or welcome to go.  Thank you for coming. 

Council adjourned for Executive Session at approximately 8:45 p.m.

Council readjourned at approximately 9:03 p.m.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters.    There were none.

ADJOURNMENT

 Mrs. Mills, seconded by Dr. Parker, made a motion to adjourn the meeting.

The meeting adjourned at 9:00 p.m.  The next Council meeting is scheduled for Monday, August 19, 2013 at 8:00 p.m.