Caucus - February 3rd 2014

MINUTES OF A COUNCIL CAUCUS
Monday, February 3, 2014 at 8:00 p.m.
Mayfield
Village Civic Hall

The Council of Mayfield Village met in Caucus Session on Monday, February 3, 2014.  Council President Buckholtz called the meeting to order at approximately 8:00 p.m.

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ROLL CALL:             

Present: Mr. Buckholtz, Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, and Dr. Parker

Also Present: Mayor Rinker, Mr. Wynne, Ms. Calta, Mr. Cappello, Lieutenant Jablonski, Mr. Dinardo, Mr. Metzung, Mr. Marrelli, Chief Carcioppolo, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Delguyd and Mr. Thomas

IN COMMITTEE (STATUS):

Finance Caucus:
Mr. Marrie reported, Finance met on two items.  Both items will be covered by Ron at tonight’s meeting.

Records Commission:
Mrs. Mills reported, Records Commission will meet this Wednesday at 12:00 p.m. in Civic Hall.

Grove Committee:
Mr. Jerome reported, the Grove Committee is meeting this Thursday at 7:00 p.m.

BUILDING DEPARTMENT:

Mr. Marrelli provided an update on the Community Room. We are working with Duane Van Dyke. We have gotten a preliminary study done on the structure of the building to see what can be done.  We are trying to get rid of the main column in the middle. The structural analysis is done.  Mr. Van Dyke is doing some sketches. We might have something to show around maybe in another week or so.  We are in the infancy stage, but it has started.

ADMINISTRATION:

Update on Heritage Home Program

Ms. Wolgamuth stated, this item was put on by Council.  I don’t know if there’s a specific question or if Council just wants a general update.

Mr. Jerome stated, we received an update from them a couple months ago in our packets. We are doing all right with the recommendations that come in, giving people ideas.  They had a couple hits with the loan program, but nothing actually went through.

Ms. Wolgamuth stated, I asked them for an update. There was one loan applied for and declined. There are no loans signed and no loans pending. There have been 23 inquiries, 19 technical assists and 12 site visits since we signed up last Spring.

Mr. Jerome stated, I think they mentioned they wanted to come and speak. Is that something we think we should do to get more advertisement out there?

Ms. Wolgamuth replied, when we signed up we sent out a letter from the Mayor. We did a mailing in June of last year and another mailing in November.  I did a full page spread in the VOV.  I can certainly do that again.

Mr. Jerome stated, I think it was also mentioned that they have pamphlets that can be put in the Building Department.

Ms. Wolgamuth stated, I believe they do that.  We also have the information on our website.  If there’s anything more that we would like to do, we can.

Mr. Jerome stated, definitely the Building Department is a good spot if people have questions on it.

Ms. Wolgamuth agreed.  Also, the Heritage Home representatives do the mailing. They contact us twice a year. We pay the postage and they pay for the mailing.

Mr. Jerome stated, okay. Let’s give it another year.  I think it’s a good program.  Let’s see what else they can do.  Thank you.

Council President Buckholtz asked, without getting into too much detail, do we know why the loan was declined?

Ms. Wolgamuth replied, I do not.

FINANCE:

Yearly assessment – Bureau of Workers’ Compensation ($121,397.57)

Mr. Wynne reported, our annual premium for Workers’ Compensation for 2014 is $121,000 and change.  This is based on prior year’s wages.  It’s also based upon the experience of our employees with any kind of Workers’ Compensation claims we might have.  It’s $25,000 higher in 2014 than it was last year, primarily because of two claims we had that we incurred a couple years ago that have maxed out and are starting to get ready to drop off.  I have already gotten the rates for 2015 and the premium that we pay next year will be back down to the level it was back in the 90’s.  This is just playing catch up for the experience we have for those two claims over the past year or two.

Council President Buckholtz asked, is that projection assuming that there’s no further claims this year?

Mr. Wynne replied, it doesn’t work that way. 

Council President Buckholtz asked, you said for 2015 it should go back down?

Mr. Wynne replied, yes, it’s based upon historical.  Any events that happen this year will not impact our premiums until 2016.

Dr. Parker asked, if there’s a claim, how is the increase in premium related to that claim?  Is it a certain percentage of the claim?

Mr. Wynne replied, I don’t know the specifics.  It has to do with the medical costs involved with the claim as well as any ongoing treatment that the individual might require depending upon the severity of the injury. They project out to what those total expenses might be over that three year timeframe since the date of the claim and provide for it in the insurance pool based upon that. 

Dr. Parker asked, if it’s a $50,000 claim, do we end up paying $50,000 over three years?

Mr. Wynne replied, no. We are part of the Ohio Municipal League pool so our rates are lower because of that. If the pool experience is good, we get the benefit of that. A portion of our premium is based on the pool and a portion is based upon our own experience.

Renewal of AD&D and Life Insurance (MetLife)

Mr. Wynne reported, our life insurance and accidental death and disability is up for renewal come April 1st. We got the renewal. There’s no increase in cost for that for the next year through MetLife.

Update on Lyndhurst Municipal Court

Mr. Wynne reported, I also included in packets last week information on the South Euclid-Lyndhurst Municipal Court. The annual meeting at the Court with Judge Bozza was last week and we went over the financials from last year. The Court again finished in the black for 2013 so there will be no requests coming out to the municipalities asking them to share in any type of shortage on their end.

Mr. Wynne reported, our audit starts a week from today on February 10th.  Council will have preliminary copies of the operating budget and capital budget for 2014 in their packets this weekend.

Council President Buckholtz asked, any questions? There were none.

FIRE DEPARTMENT:

Chief Carcioppolo reported, Firefighters Conti and Cook made a smoke alarm installation video to help residents who choose to install their own smoke alarms. That will be posted on the website in the next couple days and on the Fire Department Facebook page.  They did a good job.

SERVICE DEPARTMENT:

Update on Library Driveway

Mr. Metzung reported, at Safety and Service this evening, Councilman Jerome asked that we look at the northbound left turn into the Library for the stacking issue there.  Besides myself and the Engineer, we will come up with a plan.

Council President Buckholtz asked, turning left off of SOM heading north?

Mr. Metzung replied, correct.

Council President Buckholtz asked, is there a timeframe on that?

Mr. Metzung replied, should the project move forward, we would lump that in with the road program to get the biggest bang for the buck.

Council President Buckholtz replied, makes sense.

ANY OTHER MATTERS

Ms. Wolgamuth stated, our next Council meeting is on a Tuesday.  I did not realize that when several months ago the school had called and asked to schedule Reserve Hall. They are going to show a film about dyslexia at 7:00 p.m. on the same evening.  I apologize if the parking lot is busy at the next Council meeting.

Ms. Wolgamuth also wanted to mention that the Greater Cleveland Trails and Greenways Conference is going to be hosted in Mayfield Village this year on Thursday, June 12th at the Hilton Garden Inn on Beta.  As soon as I have registration information, I will make sure everyone gets that.

Council President Buckholtz asked, anything else? There were no further matters.

There being no further business, the meeting adjourned at approximately 8:12 p.m.

Respectfully submitted,

Mary E. Betsa,
Clerk of Council