Safety and Service - November 4th 2013

MINUTES OF THE
SAFETY & SERVICE COMMITTEE
Monday, November 4, 2013 at 7:15 p.m.
Mayfield Village Conference Room

The Safety and Service Committee met on Monday, November 4, 2013 in the Mayfield Village Conference Room at the Mayfield Village Civic Center.  Mrs. Cinco called the meeting to order at 7:15 p.m.

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Present: Mrs. Cinco, Mr. Marrie and Mr. Delguyd

Also Present: Dr. Parker, Mr. Wynne, Sergeant Paul Matias, Interim Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Mr. Dinardo, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

FIRE DEPARTMENT:

New Ambulance

Interim Chief Carcioppolo reported, due to the fact that 80% of our call volume is in the ambulance, this is an important purchase for the Fire Department. With the new safety features and the age of our oldest of the two squads, this would be safer for our firefighters and paramedics and it would be less for maintenance.  It would also put us on to a purchasing plan so that we are not buying two squads every 10 years within three years of each other.  If we buy the right vehicle that is sized appropriately and maintain it appropriately, we can spread those purchases out every 10 years instead of buying one squad in 1989 and then another in 1991 and then waiting 10 years and buying another one in 1999 and another one in 2003. 

Over the years as we have picked up more equipment and have more of a role doing other things. In the Fire and EMS world, they are a little bit undersized for the equipment we carry. By moving up to a medium duty size chassis, it will be able to accommodate that weight.  It should take less of a toll on the vehicle over the years.

Mr. Marrie asked, was your choice of this vehicle primarily safety?

Interim Chief Carcioppolo replied, we have always used Horton Ambulance.  They do a lot of crash testing and pump a lot of money into testing all of their vehicles for safety.  Also, the airbags in the back of the vehicle is not something we can retrofit into our current ambulances because of how the box is now designed. The only way to get those features is to upgrade.

With the oldest of the two ambulances approaching 15 years old, and with it being in the budget and this being a demo unit that was built with all the future safety specs, it appears to be the right time.  We would just be maintaining a fleet of two ambulances, running this one as first out and the 2003 as a second out vehicle.  Effectively that second ambulance would go out 60 to 80 times a year when we have a double hit.  Most of the use would be on the first out vehicle.  It would be ridden more.

Mr. Marrie stated, Nick and I were kicking this around.  It was his idea that maybe for the second one downstream, we start putting money away every year instead of coming up with one big amount.

Mr. Delguyd added, Ron and I talked about this.  Different cities do it different ways.  Not even for the one ambulance, but for any major capital expenditure.  Ron, do you have amortization schedules?

Mr. Wynne replied, we have a five year capital budget that we update with department heads annually.  The main vehicle purchases are for the Service and Fire Department. They have planned out for the next three, four and five years when they think they have a major purchase.  We save money for the purchase.  It’s like the road program.

ANY OTHER MATTERS

Mrs. Cinco asked, any other comments or questions?

Community Room Update

Mr. Marrelli reported, we are digging into the bones of the structure to find out what is all in there.  A lot of people want to see the column go away in the middle of the building. We opened it up and looked at it.  It is all masonry and is carrying some heavy beams. We will have to figure out how much it is going to cost to get rid of it.  That’s one of the items. We are going to try to do something with it to open up the room. We did find out that the wall with the arches doesn’t hold up anything so that can all go away.  We are just starting to look around a little bit.

Mr. Delguyd asked, would you just be left with two support beams?

Mr. Marrelli replied, that main column is really going to be the tough one.  It’s right in the middle of the room.  It is carrying everything that carries the roof.

Mr. Marrie asked, could you come across from side to side?

Mr. Marrelli replied, we could, but then we would have to build columns on the beams.  It is being looked at. There’s going to be some possibilities thrown out.  We have an architect looking at it.  We will keep you apprised.  We will have sketches.

Ms. Wolgamuth added, we will have sketches by the end of the year.

Mr. Marrelli stated, we will be bringing items now and again to show where we are at.

Ms. Wolgamuth stated, we can’t do anything until 2015 because the room is booked through the end of next year.

Ms. Wolgamuth reported, at the Citizen’s Advisory meeting, one of the things they talked about was the Library driveway and the fact that it is very dark there. The Service Department put up a sign that says the Library is 300 feet ahead and there’s one coming from the other direction. Everyone seems pleased with that.  At night, though, it’s very dark.  I think Planning and Zoning had recommended that we do lighting. We decided to wait to see how much ambient light there would be from the parking lot.  Citizen’s Advisory thinks it is very dark and hard to turn in there at night.  I have asked Tom Cappello to take a look at where we would draw power from and what the cost would be to do that.  It’s not an agenda item yet. We will bring it next month.

Mr. Marrie stated, maybe we can get them to share some of it.

Mr. Delguyd asked, are we referring to the intersection?

Mr. Marrelli replied, up the driveway.  We did not know how the lighting would be at first. We might not have needed it.

Ms. Wolgamuth stated, we will look into it and bring it back.

Mr. Marrelli suggested, I wonder if it would help if we got CEI to put a light up there.

Ms. Wolgamuth stated, if we can get them to do that.

Mr. Marrelli agreed. It might brighten up where the drive starts. We should look into that. If there’s a pole there and wiring, I think they could.

Ms. Wolgamuth stated, there’s a pole not far from the driveway. That’s where they put the Library sign on.

Mr. Delguyd asked, are we going to look into getting solar panels on the Community Room?

Mr. Marrelli replied, I don’t know if that roof can hold up any panels.

Mr. Dinardo replied, I don’t think we can do that unless we get subsidy.  I don’t know if it is still out there. The way we did the Police Station was we had a third party consultant who got the credits.  The Community Room may be too small.  The size is a requirement.

Mr. Marrelli asked, can we get a report on how we have done with the police station?

Mr. Dinardo is working on it with John Fadel. It is so convoluted.  We are trying to piece together something simple. 

Mrs. Cinco complimented Doug and the Service Department.  Kudos to your staff on the work they did after the recent storm.

Mr. Metzung reported, Progressive has been nosing around about access to their property behind it. Right now they go through the Library. The Library has been letting them jump the curve to get back there.  That could become an issue with access to their property in the back behind the Library.  We took out the driveway to the property when we built the Library.  They want to be able to maintain that area. They need to go back a couple times a year, but might need it for more usage.  It’s very preliminary, but I am just throwing it out there.

Mr. Delguyd stated, if they start using that property and need access, we have to give them access.  What was their access before, it was an actual drive?

Mr. Marrie replied, yes.

Mr. Metzung stated, they did an amazing amount of work back there. The contractor cleared out underneath all of the woods.  They did a lot of work back there this year.

Mrs. Cinco asked, any other items?  There were none.

There being no further business, the meeting adjourned at 7:30 p.m.  The next Safety and Service meeting is scheduled for Monday, December 2, 2013 at 7:15 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa,
Clerk of Council