Safety and Service - June 3rd 2013

MINUTES OF THE SAFETY & SERVICE COMMITTEE
Monday, June 3, 2013 at 7:15 p.m.
Mayfield Village Conference Room

The Safety and Service Committee met on Monday, June 3, 2013 in the Mayfield Village Conference Room at the Mayfield Village Civic Center.  Mrs. Cinco called the meeting to order at 7:15 p.m.

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Present: Mrs. Cinco and Mr. Marrie

Also Present:  Mr. Wynne, Chief Edelman, Interim Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

GENERAL:

Community Room - Repair Update

Ms. Wolgamuth reported, everyone should have the Minutes from the Citizen’s Advisory Committee meeting.  I have to say I think there was really no consensus about everything except that the survey is a good idea and that it should be mailed to everyone. There was a lot of discussion about, should we put numbers to what we expect the costs to be for each of the levels of refurbishing or replacing and I don’t think there was a lot of agreement about it.

Mr. Marrie agreed.  They thought that would just get people more confused.  The one thing that did come out though was that most people felt, keep it in the center of town, not hypothetically by the Library.

Mr. Marrelli asked, who has been talking about it?  Have you guys been trying to discuss it?

Mr. Marrie replied, we had a meeting and threw it on the table.  As Diane said, they all have their own opinions of what should be done with it.  It was kind of split that way. There was no real big consensus on, yes, it has to be new, none of that.  The only thing I heard was that it should stay in the center of town. They are strong on that.  The other thing too, if it does stay in that building and we refurbish it, they have to do something with the kitchen.

Mr. Marrelli replied, we know that.

Mr. Marrie added, we told them that. Everyone is aware of that. Other than that, there were a couple of people who suggested we dress up the outside if we can do that.

Mr. Marrelli stated, that’s the kind of input we are looking for.

Mrs. Cinco stated, they were concerned about the structure.

Mr. Marrie stated, we told them it’s an old building and has had a lot of wear, but size-wise, no one argued about it and said it has to be twice that big.  No one asked for a Taj Mahal.

Mr. Marrelli stated, that’s good to know.

Ms. Wolgamuth stated, if you look at the survey, one of the questions is do you think the facility needs to be upgraded?  Mr. Delguyd suggested just removing that question completely because he said, why ask for an answer on that? We know we are upgrading it.  I said if a lot of people say no, maybe we just do the repairs and don’t do an upgrade.

Mr. Marrie stated, I would leave that question in.  Mrs. Cinco agreed.  Mr. Marrie stated, if you get 9 out of 10 no’s, I would take another look at it.

Ms. Wolgamuth stated, the other thing he suggested, on the question that says, if rebuilt at the same or a new location, I suggest that the new building include and I just left a blank there.  He thought maybe putting in suggestions, like I would like to see a deck.

Mr. Marrie stated, there was quite a bit of conversation about adding a room here.

Mr. Marrelli stated, there was some idea about putting an addition on this building off to the side.

Mr. Marrie stated that came up from two or three people.  Or, would you just use the existing Council room as the Community Room and build on a new room that would be just exclusively for Council Chambers.

Mr. Marrelli stated, that’s an option too

Ms. Wolgamuth stated, that’s kind of covered. There is a question that says, I would suggest alternate locations and we have Civic Center site across the street, near the pool, other Village recreational facilities and then other if anyone has any other ideas.

Mr. Marrie stated, one of the most universal things was to keep it in the center of town.

Mr. Marrelli agreed, close to this building probably.

Ms. Wolgamuth stated, I guess the question is is the survey pretty close to done enough that we send it out and see what we get?

Mr. Marrie replied, let it fly. See what happens.

Mr. Marrelli asked, you are asking the question about upgrades.  Maybe we should throw a question in there about do you feel we should just make minimal repairs?  In other words, should we just fix what we have, or should we upgrade what we have?

Mr. Metzung stated, that’s the upgrade question.

Ms. Wolgamuth asked, do they know what that is what I am talking about and just say, do you think the facility needs to be upgraded?  And then they say, no, it’s fine the way it is.

Mr. Metzung stated, then you would make the repairs.  You would have to put the roof on.

Mr. Marrelli added, and the siding.

FIRE DEPARTMENT: Fire Station Mold Issue

Mr. Wynne reported, we have had issues with the employees over there with respiratory problems.  We had a company come in in February and do a study on the building.  It ends up that the roof was not properly ventilated when the building was constructed. We reported it to our insurance company and looked to see if we had any rights to go back at the company that did the construction.  In the meantime, it’s a pretty extensive mold issue that’s impacting the health of the employees. We took the results of the study and went out and got four quotes. One is for a company to come in and remediate the mold.  One is going to wrap the duct work. One is going to install vents in the roof.  The fourth one was for the ceiling tiles.  John’s looked at all the quotes.  He has checked out the companies.  Some he has worked with before.

Mr. Marrelli replied, they are reasonable.

Mr. Wynne stated because it’s a health issue, we want to get moving on it.

Mrs. Cinco stated, you have to get going on that. Mr. Marrie stated, just do it.  Mrs. Cinco agreed.  Just do what you have to do.

Mr. Wynne stated, that’s why it’s on Special Meeting tonight to improve the expenditures.

Mrs. Cinco stated, I don’t think our Committee has a problem with that, do we Tom?

Mr. Marrie replied, God no.

Mr. Marrelli stated, you can’t ignore that.

Parks & Recreation Department: Sports Field Restrooms

In regards to programmatic use, Mr. Thomas stated, I know that between our Fall and Spring programs we have over 20,000 individuals that visit that facility during that season.

Mr. Marrie asked, the soccer field?

Mr. Thomas replied, that is correct.  We have two port-a-potties. I strongly recommend we look at putting in flush toilets for our users.

Mrs. Cinco stated, the bid results are in.  It came close to the estimate.

Mr. Wynne stated, also figure in about $10,000-15,000 for engineering.

Mr. Marrelli stated, you are looking at about $335,000-340,000 by the time it’s all done.  But it’s going to be there forever.

Mr. Thomas replied, that is correct.

Mr. Marrie stated, I have been speaking about this since day 1 that we need it.  I want to see it done.

Mr. Marrelli stated, I agree.

Mr. Marrie stated, let’s just do it.

Mrs. Cinco stated, this will move on to Finance. Go for it.

ANY OTHER MATTERS

Mrs. Cinco asked, any other comments or questions?  There were none.

There being no further business, the meeting adjourned at 7:25 p.m.  The next Safety and Service meeting is scheduled for Monday, July 1, 2013 at 7:15 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, Clerk of Council