Finance Caucus - October 7th 2013

COMBINED MINUTES OF THE MEETING OF
THE SAFETY AND SERVICE COMMITTEE
AND FINANCE CAUCUS
Monday, October 7, 2013 – 7:15 p. m.
Civic Hall – Mayfield Village Civic Center

The Combined Meeting of Safety and Service and Finance Caucus was held on Monday, October 7, 2013 in Civic Hall at the Mayfield Village Civic Center.  Mr. Marquardt called the meeting to order at 7:17 p.m.

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Present: Mr. Marquardt and Mrs. Mills

Also Present: Chief Edelman, Interim Chief Carcioppolo, Mr. Dinardo, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

1: Mutual Assistance Agreement – Building Inspection Services

Ms. Wolgamuth reported, Mayfield Village and Highland Heights are already providing reciprocal services on an as-needed basis.  The Revised Code provides for it. Diane Calta drafted an Agreement for a one year term in compliance with the requirements of the Board of Building Standards, to have something in writing.  There would be no additional cost.  They would help each other out where they do not have the manpower to cover.

Mr. Dinardo added, this makes it official.  Building Departments are required per Code to provide assistance when necessary in the event of an emergency or lack of equipment. This will formalize it.

2: 2014 Harley Davidson motorcycle with trade-in value (trade in:  2004 and 2005 Harley-Davidson FLHP motorcycles – Harley-Davidson Sales Company – $2,210.00)

Chief Edelman reported, the 2005 Harley-Davidson FLHP motorcycle is ready to be replaced.   Also, earlier this year, we replaced the 2004 Harley-Davidson motorcycle. Council approved going out to bid for the sale of the 2004 motorcycle.  The bids came in under blue book, so they were rejected.  We contacted a number of dealers in the area, other than the State contract awardee.  Cleveland Harley Davidson will match the State bid price of $17,210 for a new bike.  They will also give us $7,300 for the 2004 motorcycle and $7,700 for the 2005 motorcycle as a trade in.  Our total expense would be $2,210.

3: Code Red Update

Chief Edelman reported, we presently have a three year contract with Code Red at a cost of $3,850 per year for 7,500 minutes annually.  The past couple of months we have gone over our minutes and have been charged $300 each month for the extra minutes. I contacted the representative and discussed the possibility of upgrading to unlimited minutes.  The new annual cost would be $4,510 per year for a total of $13,530 after three years to carry us until the term of the contract.  They have also offered a discounted bridge cost of $60 through the remainder of 2013.  We would be responsible for the $600 already incurred, for a total of $660.  The overage was partly due to times when numerous phones went to voicemail which extended the time the call was connected.  I would like to keep Code Red going.

Mrs. Mills stated, Code Red has been great in notifying the residents of emergencies and weather warnings.  I would like to see us keep it.

4: Old 643 Ambulance
5:
Old FIU Ambulance

Acting Chief Carcioppolo reported, we have two old ambulances.  The 1989 ambulance was being used for the Hillcrest Area Fire Investigation Unit, but they no longer need it and have returned it.  We will be giving it to the SPAN Traffic Investigation Unit to utilize.  There will be no title change.  They will give it back to us when they are done using it.

We are no longer using the old 1991 643 ambulance for emergency purposes.  I would like to declare it surplus and put it out for bid.  It is hard to get a value on the 643, so a very rough estimate would be approximately $2,500, but we should take anything we can get for it.  If we put it out to bid, a plumber or carpenter might want to use it. 

Both ambulances are over 20 years.  The mileage on both vehicles is not that high, but the condition of the vehicles is very poor.  One of the ambulances caught on fire due to problems with the electrical system.

6: Application for DOPWIC Funding (sewer projects:  Eastgate, Meadowood, Ravine (connection), Thornapple, Robley, a piece of Wilson Mills Road)

Ms. Wolgamuth reported, we will be resubmitting an application for DOPWIC funding for the sewer projects on Eastgate, Meadowood, Ravine (connection), Thornapple, Robley and a piece of Wilson Mills Road.  This application for financial assistance will need to be filed within the next three weeks.  Legislation is required to file the application.

7: Fireworks 2014-2016 (American Fireworks)

Mr. Thomas stated, everyone should have received the memo I prepared regarding fireworks in 2014.  American Fireworks prepared a proposal for a three year contract from 2014-2016.  Fire Marshall Mike Girbino was pleased with their safety procedures.   I recommend going with American Fireworks for the next three years.

Mrs. Mills added, the Activities Committee recommended rehiring this company.  They were satisfied with the fireworks.  Randy Hyde, who assists Lieutenant Girbino with reviewing the company and the fireworks, was also satisfied and also recommended going with a three-year contract.

Mr. Marquardt asked, do they give us a break if we go with a three year contract?

Mr. Thomas replied, no, but the prices are locked in.  In 2014, we would pay the same amount that we paid in 2013, $9,000; in 2015 we would pay $9,500; and in 2016, $10,000.

ANY OTHER MATTERS

Mr. Marquardt asked, any other matters?  There were none.

There being no further business, the meeting adjourned at 7:31 p.m.

Respectfully submitted,

Mary E. Betsa,
Clerk of Council