Finance Caucus - April 1st 2013

MINUTES OF THE FINANCE CAUCUS MEETING
Monday, April 1, 2013 – 7:30 p. m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, April 1, 2013 in the Main Conference Room at the Mayfield Village Civic Center.  Mr. Delguyd called the meeting to order at 7:40 p.m.

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Present: Mr. Delguyd, Mr. Marrie and Mr. Marquardt

Also Present: Mrs. Cinco, Mrs. Mills, Chief Edelman, Mr. Metzung, Acting Chief Shrefler, Mr. Marrelli, Ms. Wolgamuth, Mr. Dinardo, Mr. Thomas and Mrs. Betsa

1. Span Dues – 2013 ($14,000).

Chief Edelman reported, this is the annual dues for all participating communities.  It is the same cost as last year and the previous year.  Mr. Delguyd asked, any discussion?  There was none.

2. Canon C2225 Digital Color Copier (Lake Business Products - $5,310)

Acting Chief Shrefler reported, this is for the Fire Department.  The copier is 10 years old.  It is jamming and making poor copies.  It is old.  Jeff Thomas looked at this and suggested that we get another one. Mr. Delguyd asked, do we buy this?  Ms. Wolgamuth replied, we buy it.  Mr. Marrelli added, it’s cheaper than leasing.

3. Resolution in support of the participation in the ODOT purchase of sodium chloride for the 2013-2014 season.

Mr. Metzung reported, we have to have a resolution with our guess as to what we will use for next year. This is how we purchase our salt. Mr. Delguyd asked, do we still have a large surplus or did we use all that? Mr. Metzung replied, no. We got the last of this year’s quota in the bin today.  We will have a full bin. That’s pretty standard. Mr. Delguyd asked, any discussion?  There was none.

4. Phase II Stormwater Management Program with the Cuyahoga County District Board of Health.

Mr. Metzung reported, this is for our Phase II. They go out and do all of our dryweather testing. The cost is $3,500 which is comparatively cheap.

5. Sidewalk program in Aintree North

Mr. Metzung reported, as we did last year on Aintree, this is a reimbursement.  We pay for sidewalks damaged by trees. We pay $125 per block.  They have found a contractor willing to do the work for $125 a block.  It’s a wash for the residents. We run this through the Aintree North Homeowner’s Association. Blaise Pietrafese will be coordinating that for Aintree North.  He will coordinate with the contractor and we will actually pay the Homeowner’s Association so that we don’t take ownership.

Mr. Delguyd asked, who are you using?  Mr. Metzung replied, Titan Cement, the same people who did it last year.

Mr. Delguyd asked, this comes out of the sidewalk fund we have?  Mr. Metzung replied, yes. We budgeted, I believe, $30,000. We are at 200 blocks which is $25,000 but I am sure there will be some minor tweaks to that.

Mr. Delguyd asked, the only ones fixed are the ones damaged by trees? Mr. Metzung replied, yes.  If people want to have other blocks repaired, they will pay $125 a piece.  We only do the ones damaged by the trees.

Mr. Delguyd asked, any questions?  There were none.

6. New 1 ton cab and chassis from Valley Ford

Mr. Metzung reported, this is a replacement of a 1 ton dump we have now.  This will just be for the cab and chassis.  It will be $15,000 approximately for the dump and hydraulics that go with it. We are probably looking at the beginning of winter before we see the truck.

Mr. Delguyd asked, any questions?  There were none.

ANY OTHER MATTERS

Mr. Delguyd asked, any other matters?

Mr. Marrie asked, what is the first step we are going to do relative to the Community Room?  Are you going to send out a notice asking them what they are using it for now and what their needs are?

Ms. Wolgamuth asked, asking residents? Mr. Marrie replied, no.  Just the groups. The ones using the building now for meetings.  Find out what they are using it for and if it is satisfactory.  Maybe send a questionnaire out so that we can get this thing started.  What are we going to do to start?

Ms. Wolgamuth will talk to the Library to see if they can help out.

Mr. Marquardt suggested, we should find out by observation what they are using it for.  Go from there.

Mr. Metzung suggested we start putting figures together.  You can add figures if you want to do additional things.  Right now what you are looking at is pretty bare bones for the seniors. Find out to replace that, how much would that be?  That’s a good start.

Mr. Delguyd asked, other than the fact that there is a dividing wall, from a size standpoint, has it ever come up that we need a bigger room? Mr. Metzung replied, no, only because that’s what it is.

Mr. Marrelli added, there’s not that much parking either.  You can’t make it too big. Mr. Delguyd agreed. The bigger you make it, the less parking you are going to have. Mr. Metzung replied, you have to consider Center School parking.  You have pretty significant parking.

Mr. Marrelli suggested an inventory be taken and find out what the groups are using the room for.

Mr. Delguyd asked if there were any other matters.  There were none.

There being no further business, the meeting adjourned at 7:50 p.m.

Respectfully submitted,
Mary E. Betsa, Clerk of Council