Finance - April 15th 2013

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, April 15, 2013 – 7:30 p. m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, April 15, 2013 in the Main Conference Room at the Mayfield Village Civic Center. Mr. Marquardt called the meeting to order at 7:30 p.m.

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Present:

Mr. Marquardt, Dr. Parker and Mr. Marrie

Also Present:

Chief Edelman, Mr. Metzung, Mr. Wynne, Mr. Thomas, Acting Chief Shrefler, Ms. Wolgamuth, Mr. Dinardo and Ms. Garbo

1.
Discussion of a motion to authorize the sale by Mayfield Village of the following vehicles:

-2010 Ford Crown Victoria Model 2FABP7BV8AX130977 - $4,879.00
-1999 Chevy Suburban 1500 Model 1GNFK16R1XJ506710 - $1,879.00

Dr. Parker asked, just for the record, what is the mileage on the 2010? Chief Edelman replied, 86,000.

The Committee recommended Item #1 for approval.

2.
Discussion of a motion to authorize expenditure in the amount of $14,000 to SPAN for 2013 dues.

The Committee recommended Item #2 for approval.

3.
Discussion of a motion to authorize expenditure in the amount of $5,310 to Lake Business Products for Canon C2225 Digital Color Copier.

The Committee recommended Item #3 for approval.

4.
Discussion of a motion to approve resolution in support of the participation in the ODOT purchase of sodium chloride for the 2013-2014 season.

The Committee recommended Item #4 for approval.

5.
Discussion of a motion to authorize entering into Memorandum of Understanding with the Cuyahoga County District Board of Health for 2013 Phase II Stormwater Management Program and to authorize expenditure in the amount of $3,500 to the Cuyahoga County District Board of Health for sampling and monitoring services during 2013.

The Committee recommended Item #5 for approval.

6.
Discussion of a motion to authorize acceptance of bid of C.A. Agresta Construction Co. for 2013 Road Program and to authorize expenditure in the amount of $869,782.35.

Mr. Marrie stated, Doug has spent a lot of time on this.  It includes the topping of the other streets also, correct? Mr. Metzung replied, correct.

Mr. Marquardt asked, was Hickory Hill in there?  I don’t remember reading that.  I meant to look back on that.  Mr. Marrie replied, no. 

Mr. Metzung stated, it’s pretty old.  Mr. Marquardt stated, Hickory Hill is due. Mr. Metzung stated, hopefully 2 years from now it will be redone.  

Mr. Marquardt stated, I was just surprised that we are doing Wildwood and Metro and not doing Hickory Hill.  Mr. Metzung stated, really we should do them more frequently, earlier in the life cycle.  It’s really the best time to do it.  In 5 years you want to hit them again.  We are just doing it in one shot and then will do another big shot of it.  Mr. Metzung stated, next year will contain Echo, Hanover Woods, those streets along there, Glenview, Bonnieview and then the following year we hope to then be back to Hickory Hill which would kind of conclude the cycle.

Mr. Marrie asked, at that time you will be doing the whole ballgame, not resurfacing.  Mr. Metzung stated, no, we hope to be able to just grind it off and see what we have got.   We are hoping to be saving money because of the base of the road.  We hope it should be in good shape.

Dr. Parker asked, with regard to Hanover, I have received plenty of complaints.  Will it be the same process that was previously done?  Mr. Metzung replied, no, it will be a grind-off, three inches and then a brand new surface. Whether we grind it or recycle it, it depends. 

Dr. Parker asked Mr. Metzung to mention at the Council meeting what other programs you are looking hopefully toward the following year so that people know?

Mr. Metzung replied, sure.

The Committee recommended Item #6 for approval.

7.
Discussion of a motion to acknowledge receipt of financial reports for March 2013 and to approve of same as submitted.

The Committee recommended Item #7 for approval.

8.
Discussion of a motion to authorize the Village Engineer to prepare plans and specifications and to go out to bid for the sidewalk on Highland Road.

Mr. Metzung reported, this is for completion of the sidewalk on Highland Road on the east.  Mr. Marrie asked, it will bring it up to SOM.  Mr. Metzung replied, correct. 

Mr. Marquardt asked, how are you going to cross SOM?  Mr. Metzung replied, we going to put a signal for a pedestrian crosswalk and we will put the crosswalk in.

The Committee recommended Item #8 for approval.

ANY OTHER MATTERS

Mr. Marquardt asked if there were any other matters.  There were none.

There being no further business, the meeting adjourned at 7:41 p.m.

Respectfully submitted,

Debbie Garbo (Recorder)
Mary E. Betsa, Clerk of Council (Transcriber)